ALLA B C D E F G H I J K L M N O P Q R S T U V W X Y Z
Documents certification by research faculty that their payroll distributions are a reasonable reflection of their actual effort. (Formerly known as Faculty Effort Certification)
Official Copy: Post Award Fiscal Compliance
Retention: 6 years after end of fiscal year (after reporting period end date)
Disposition Method: Recycle or Delete
Other Copy: College/School or Department
Retention: 1 year after end of fiscal year
Disposition Method: Recycle or Delete
Applications submitted to Embryonic Stem Cell Research Review Oversight (ESCRO) Committee and/or the Embryonic Stem Cell Research Chair for approval to use stem cells in research projects. Files may include, but are not limited to, the following: master copy of applications, Review Committee's disposition documentation, investigator's responses to the Committee, consent forms, sponsor research protocols, correspondence and supporting papers, modifications to applications, annual status reports, copy of Environmental Health & Safety (EH&S) approvals, and other relevant Compliance Office approvals.
Official Copy: Office of Research: Administration
Retention: 6 years after study termination
Disposition Method: Shred or Delete
Other Copy: Principal Investigator
Retention: 6 years after close of study, or 3 years after study termination if research is not grant/contract funded
Disposition Method: Shred or Delete
Applications for research using stem cells that were denied by the ESCRO Committee and/or the ESCRO Chair. May include, but not limited to, the following: application, sample consent forms, ESCRO's disposition documentation, the investigator's responses to the Committee, sponsor protocols, copy of EH&S's approval, correspondence and supporting documentation, modifications to applications, application annual reviews, non-compliance documentation, records requests.
Official Copy: Office of Research: Administration
Retention: 1 year after end of academic year
Disposition Method: Shred or Delete
Other Copy: Principal Investigator
Retention: 1 year after end of academic year
Disposition Method: Shred or Delete
Applications for research using stem cells that were withdrawn from consideration. May include, but not limited to: application, consent forms, ESCRO's disposition documentation, the investigator's responses to the Committee, sample sponsor protocols, copy of EH&S's approval, documentation of withdrawal.
Official Copy: Office of Research: Administration
Retention: 1 year after application withdrawn
Disposition Method: Shred or Delete
Other Copy: Principal Investigator
Retention: 1 year after application withdrawn
Disposition Method: Shred or Delete
A record certifying changes from the normal number of hours worked by each permanent employee paid on a particular budget for a particular pay period. Includes leave without pay, overtime, shift differentials, etc.
Note: These records are now generated through Workday and do not have to be saved or printed. Records created before July 2017 should be maintained for the following retention periods:
Official Copy: Payroll
Retention: 6 years after end of month
Disposition Method: Shred or Delete
Other Copy: College/School or Department
Retention: 3 years after submission of a financial status report
Disposition Method: Shred or Delete
This series provides a record of the documentation required to be retained on the exports of commodities, software, or technology from the United States. It also includes a record of any known re-exports, trans-shipment, or diversions of items exported from the United States as per Export Administration Regulation 762.6. Documentation includes export control documents, memoranda, invitations to bid, financial records, etc.
Official Copy: Any office
Retention: 5 years after whichever is later of the following: export of the commodities, software, or technology any known re-export, transfer (in country), trans-shipment, or diversion of the commodities, software or technology
Disposition Method: Shred or Delete