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Form completed, in lieu of formal application, for low-risk research using human subjects. Approved and signed by chair of department, forms include information such as project title, grant title, category under which research qualifies for exemption, abstract of project and human subject information (checklist).

Official Copy: Human Subjects Division
Retention: 6 years after end of calendar year
Disposition Method: Shred or Delete

Other Copy: Principal Investigator
Retention: 5 years after termination of grant
Disposition Method: Shred or Delete

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Provides a record of University efforts to manage, reduce, or eliminate Financial Conflicts of Interest between Investigators and Innovators and Companies, or other external organizations who fund research, collaborate on research, or for which Investigators have a Significant Financial Interest which may include providing outside professional services. Records for sponsored research are initiated at time of proposal, records for internal research and technology transfer are initiated by first disclosure or request to review by researcher or other administrative unit. Files are established when an employee with the designated role of Investigator involved in University research, or Innovator for technology transfer has a Financial Conflict of Interest between outside interests or activities and research, sponsored program, or technology transfer occurring at the University.

Official Copy: Office of Research: Administration
Retention: 6 years after close of study
Disposition Method: Shred or Delete

Other Copy: College/School or Department and Principal Investigator
Retention: 6 years after close of study
Disposition Method: Shred or Delete

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Provides a record of University efforts to ensure there is no Financial Conflict of Interest between Investigators and the companies, or other external organizations who fund research, collaborate on research, or for which Investigators have a Significant Financial Interest which may include providing outside professional services. Digital records are created at time of proposal and are retained in the Financial Interest Disclosure System (FIDS).

Official Copy: Office of Research: Administration
Retention: 1 year after end of calendar year
Disposition Method: Shred or Delete

Other Copy: College/School or Department and Principal Investigator
Retention: 1 year after end of calendar year
Disposition Method: Shred or Delete

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Records relating to the permission granted by adult subjects receiving professional services rendered by a psychologist. (As per WAC 246-924-354). 

Official Copy: College/School or Department
Retention: 8 years after last contact with client
Disposition Method: Shred or Delete

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Records relating to the permission granted by parent, legal guardian or other adult, for minors under the age of 14 to receive professional services rendered by a psychologist, as well as records of assent by children receiving professional services rendered by a psychologist.  (As per WAC 246-924-354)

Official Copy: College/School or Department
Retention: 22 years after date of birth
Disposition Method: Shred or Delete

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Records relating to the permission granted by parent, legal guardian or other adult, for minors between the ages of 14 through 22 to receive professional services rendered by a psychologist, as well as records of assent by children receiving professional services rendered by a psychologist.  (As per WAC 246-924-354)

Official Copy: College/School or Department
Retention: 8 years after last contact with client
Disposition Method: Shred or Delete

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Records relating to the permission granted by adult subjects for themselves, or in the case of a minor, by a parent or legal guardian, as well as records of assent by children, for participation in a human subject research program, and/or clinical studies/trials.

Official Copy: Principal Investigator
Retention: 6 years after close of study
Disposition Method: Shred or Delete

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