Submit check cancelation to PCS Help.

To cancel the check, PCS Help will need information. The required information can be found below.

 

Check generated through Workday:

Please provide the following for check cancelation:

  • Shared Environment/Unit Contact Name/Email
  • Check Number*
  • Payee Name
  • Reason for cancelation**
  • Amount of check

Next Steps:

  • Miscellaneous Payment (MP):
    • Once the check has been canceled, the MP will be canceled in Workday. If payment is still due, Shared Environment/Unit should submit a new MP in Workday.
  • Supplier Invoice (SI) number associated with check:
    • Once the check has been canceled, the SI will be placed on hold in Workday. Shared Environment/Unit contact will be notified of the next actions. 

*Check starts with '40' and are followed by six digits.

**Upon cancelation, Workday will adjust the accounting so no manual Journal Entry will be completed.

 

Check generated Pre-Workday:

Please provide the following for check cancelation:

  • Shared Environment Contact Name/Email
  • Check Number*
  • Payee Name
  • Amount of check
  • Ledger account number (five digits, i.e.: 62400: Travel, 62730: Consulting Service, 61020: Stipends & Fellowships, 62900 Other Professional Services)
  • Spend Category (purpose of this payment, i.e. SC1140 Consulting, SC2566 Non Employee Travel, SC1127 Stipends, SC1632 Honorarium)
  • Company**
  • Cost Center
  • Program
  • Resource OR Grant
  • Fund

*Check starts with 'A' and are followed by six digits

**Upon Cancelation, a manual Journal Entry will be completed to adjust the accounting.