How Can Local Units/Departments Have a Check Canceled?
To cancel a check, please submit the Check Cancelation Request Form in the UW Connect Finance Portal.
Check generated through Workday:
- Check starts with '40' and are followed by six digits, or start with a '7' followed by five digits.
- Upon cancelation, Workday will adjust the accounting so no manual Journal Entry will be completed.
Check generated Pre-Workday:
- Check starts with 'A' and are followed by six digits.
- Upon Cancelation, a manual Journal Entry will be completed to adjust the accounting.
Next Steps:
- Miscellaneous Payment (MP)/Expense Reports (ER):
- Once the check has been canceled, the MP will be canceled in Workday. If payment is still due, Shared Environment/Unit should submit a new MP in Workday.
- Supplier Invoice (SI) number associated with check:
- Once the check has been canceled, the SI will be placed on hold in Workday. Shared Environment/Unit contact will be notified of the next actions.
Returned Checks
- If a check related to Miscellaneous Payments (MP) and Expense Reports (ER) is undeliverable and returned to the Procurement Services office, your department will be sent an email to notify you that the check and the related payment in Workday will be automatically canceled.
- To reissue the MP or ER payment, you will need to submit a new request in Workday with the payee's corrected address.