Submit check cancelation to PCS Help.
To cancel the check, PCS Help will need information. The required information can be found below.
Check generated through Workday:
Please provide the following for check cancelation:
- Shared Environment/Unit Contact Name/Email
- Check Number*
- Payee Name
- Reason for cancelation**
- Amount of check
Next Steps:
- Miscellaneous Payment (MP):
- Once the check has been canceled, the MP will be canceled in Workday. If payment is still due, Shared Environment/Unit should submit a new MP in Workday.
- Supplier Invoice (SI) number associated with check:
- Once the check has been canceled, the SI will be placed on hold in Workday. Shared Environment/Unit contact will be notified of the next actions.
*Check starts with '40' and are followed by six digits.
**Upon cancelation, Workday will adjust the accounting so no manual Journal Entry will be completed.
Check generated Pre-Workday:
Please provide the following for check cancelation:
- Shared Environment Contact Name/Email
- Check Number*
- Payee Name
- Amount of check
- Ledger account number (five digits, i.e.: 62400: Travel, 62730: Consulting Service, 61020: Stipends & Fellowships, 62900 Other Professional Services)
- Spend Category (purpose of this payment, i.e. SC1140 Consulting, SC2566 Non Employee Travel, SC1127 Stipends, SC1632 Honorarium)
- Company**
- Cost Center
- Program
- Resource OR Grant
- Fund
*Check starts with 'A' and are followed by six digits
**Upon Cancelation, a manual Journal Entry will be completed to adjust the accounting.