How to Buy Furniture:
Buying furniture at the University of Washington has been greatly streamlined through the use of eProcurement. Here are a few instructions to get you started:
Simple furniture purchases using department budgets and minor work orders.
Simple furniture purchases or those requiring design assistance from the supplier and using department budgets.
examples: simple workstations or training room, etc.
Furniture as part of remodeling projects under $90,000 (using 40 budgets)
Contact Campus Alterations
Furniture as part of new construction or remodeling projects over $90,000 (using 40 Budgets)
Contact Capital Projects
Frequently asked questions about Furniture Procurement
Where to Start?See the UW Contracts page to see the common furniture products on a UW contract.
Is there a furniture supplier contract list that describes the type of furniture each supplier sells?See the UW Contracts page for current contracted suppliers and products.Use UW Supplier contracts for the best pricing. Some supplier contracts offer discounted pricing for large orders.Request a Work Order in FS Works.
Will the furniture supplier work with me to determine the best color finishes that will match existing carpet and paint colors?Check with the supplier. Some may provide assistance and may charge for the design time.The earlier the better since furniture orders may require 60 days or more from the date of order.You can request design from a selected supplier, Design Services, or through your Project Manager and a selected Interior Designer.If your project is over $90,000 in construction cost, and authorized representative from your department can request a project.Consult with your Project Manager who is managing the project budget.It is a minor remodeling project involving finishes, furniture and minor remodeling work. Work does not require major mechanical work or a general Contractor. Contact Design Services directly for assistance or enter the project in Tracker with a request for Design Services.
Are there furniture showrooms available to view the furniture and/or test out ergonomic task chairs?University contract suppliers can provide sample chairs and most have local showrooms.Suppliers represent their products and product lines. To receive an independent design recommendation for all UW contracted suppliers and available products, select Design Services or an Interior Designer through a Capital Projects Project Manager.
Order and TrackingYes. See the Self-Service Furniture Procurement Method.In all cases except when using a ProCard or eProcurement.Yes.Whoever is designing; you, you and the vendor, Design Services or an outside Interior Designer.Ask each supplier to provide. You may have multiple suppliers for different furniture items.For Self-Service options, contact the supplier or use Purchasing/s PAS system. Refer to your Furniture Procurement Method "Who tracks the order?"
What happens if there are department changes in the middle of a furniture purchase / order that require changes to be made to the furniture layout / design?Contact your supplier if using Self-Service or contact your design representative.
Delivery & InstallationTypically eight to ten weeks after the order has been placed. Some suppliers may offer selected products on a quick ship program..The supplier may agree to store the furniture for a short time (possibly up to one month) without fee. Longer storage durations will incur storage fees.Coordination is provided by you (Self-Help) or by your Project Manager.Make a note of the problem(s) on the deliver order, provide the marked order to the vendor and keep a copy for your files. Confirm the work is repaired or replaced before approving the vendor's invoice.Common term used for a list of corrective work items created after installation.
Payment and WarrantyYes, typically commercial office furniture carries a minimum 10 year warranty. Purchasing (Self-Help), Design Services, or your Interior Designer (SPO/Tracker) will assist in warranty issues based on your selected procurement method.After the furniture has been delivered, installed, punch list items addressed and the installation is approved.You (Self-Help), Design Services, or your Project Manager.