Click here to review the department responsibilities when handling the US Bank Rewards Cards.
What is a US Bank Rewards Card?
US Bank Rewards cards are one-time loaded VISA prepaid cards that are used to pay Human Research Subjects only.
Please note that the US Bank Rewards Card payment method is for the purpose of participant incentive. This method of payment should not be utilized to cover the costs of a payee's travel reimbursement. For travel reimbursement inquiries, please refer to the Miscellaneous Payments feature in Workday to submit this type of payment.
The cards can be loaded with a minimum of $10.00 and a maximum of $1,500.00. The cards do not have cash access at the ATM, just point-of-sale and can be used anywhere VISA is accepted.
What are the fees for the US Bank Rewards Card?
There is no cost for the card.
Cards are kept unloaded onsite, so please only order cards when you need them. These are VISA cards and with an expiration date, usually valid up to three years. We order small batches of cards on a regular basis to ensure the cardholder has plenty of time to spend the money on their card.
The fees for the cardholder are included in the envelope with the card.
The most common fee is the inactivity fee, so please do not load cards too far in advance. After the first six calendar months following the card load date of your card, a $3.00 fee (subject to change at any time) will be charged to your Card each month until it expires. This fee will not be charged once the balance on the Card reaches $0.00.
Please refer to the card envelope for full details.
How to Order US Bank Rewards Card
To order cards, find the "Order and Load US Bank Visa Rewards Card" form in UW Connect Portal.
Instructions for Connect form here
Card Orders will be fulfilled within 5-7 business days from when the Department Approver approves it.
Thereafter, allow up to 7-10 business days via campus mail*. Should you need it sooner, in-person pick up is available at Roosevelt Commons WEST building (3rd Floor).
*Disclaimer - once card orders are shipped, RevFund is not responsible for undeliverable/lost orders. Campus Mail does not provide tracking so consider in-person pick up should you have issues with your mailbox.
**NOTE** If you need to order more than 50 cards, please contact Procurement Services ahead of time at revfund@uw.edu to ensure there are enough cards on-hand.
How to Load US Bank Rewards Cards
Use the "Order and Load US Bank Visa Rewards Card" form in UW Connect Portal.
Instructions for Connect form here
Please note that it is the responsibility of the requester to reach out to the approver and let them know they will need to respond directly to the card load request CONNECT ticket with approval before Revfund is able to process the card load request.
Cards are loaded within 5-7 business days from when the Department Approver approves it.
Please encourage your cardholder to register the card online so they can check their balance and view their transactions. Registering online is free.