To ensure compliance with state and federal laws governing records, information, and data management, Records Management Services (RMS) relies on Records Authorities (RAs) and Records Coordinators (RCs) to serve as liaisons within their units. These roles are crucial for managing records effectively across the University of Washington.
As you switch your office’s processes from paper to electronic or improve your existing electronic processes, consider these tips and examples.
Design a file plan that makes it easier to find what you are looking for while following the legally-approved retention period for your records. Includes sample file plans by type of record. Applies to all electronic records, including email.
Tools like Slack and MS Teams free us from emails but present unique challenges. Here's how to maintain compliance with UW legally-approved retention policies while efficiently using these platforms.
Offices and departments at the UW can use cloud applications to store university records provided that the records are managed properly. This resource helps offices and departments to establish best practices around records retention, usability, privacy & security, account management, implementation, and provider contracts.
Leaving the University? From a records management standpoint, there are a few steps to complete prior to your exit. Ensure records are maintained for their full retention period and records on destruction hold because of a public records request, audit, or litigation remain accessible until the matter is resolved.
Whether you just started at UW or have been here for years, managing records is a fact of life. Print and display our Quick Reference Cards in your workspace.