SharePoint Online is part of the UW Office 365 suit of productivity platforms and can offer users a free secure file storage solution. There are countless opportunities for users to use SharePoint to aid in the management of their UW records.
Everything that is created or received by the University of Washington and its employees is considered a record regardless of physical form or characteristic and must be retained according to a legally approved records retention schedule based on their content and function. This includes entire webpages, content hosted by a webpage, and other digital materials posted to the web.
Everything that is created or received by the University of Washington and its employees is considered a record regardless of physical form or characteristic. All records must be retained according to a legally approved records retention schedule. Records created for, or created by, generative artificial intelligence (AI) platforms are no different.
Employees may be using mobile devices owned by the UW, or receiving a mobile device allowance from the UW, or simply using their personal device to send and receive text messages. Use these best practices for mobile devices to best manage the text message records you create and receive.
This resource is meant to assist all three campuses of the University of Washington with how to manage the records created and received throughout each stage of the faculty search process and the specific roles faculty, staff, students, and leadership play at each stage.
So you know you need to clean out your shared drive, OneDrive, SharePoint, Teams library, or other shared storage location. How do you ensure success? Target ROT--Redundant, Obsolete, or Transitory records--and stay on track using a custom-built cleanup project plan. This form guides you through the questions you need to ask in order to stay oriented during your expedition into unstructured data territory.
We created a Zombie Records infographic to remind everyone to manage your ROT. Redundant, Obsolete, and Transitory records make up 80% of all information at the UW. Help us fight World War Z and get those ROT zombies under control.
Take the UW 20 Day Records Management Challenge. Start at the beginning of any month and accomplish clear actions to increase your records management knowledge and the state of your records. Please don’t hesitate to contact us with questions along the way.
Take our Records Management Self-Assessment and learn where you or your office falls on the records management compliance scale. Evaluate your current situation and get advice on working toward a more compliant future state.
To ensure compliance with state and federal laws governing records, information, and data management, Records Management Services (RMS) relies on Records Authorities (RAs) and Records Coordinators (RCs) to serve as liaisons within their units. These roles are crucial for managing records effectively across the University of Washington.