Everything that is created or received by the University of Washington and its employees is considered a record regardless of physical form or characteristic. All records must be retained according to a legally approved records retention schedule. Records created for, or created by, generative artificial intelligence (AI) platforms are no different.
Employees may be using mobile devices owned by the UW, or receiving a mobile device allowance from the UW, or simply using their personal device to send and receive text messages. Use these best practices for mobile devices to best manage the text message records you create and receive.
This resource is meant to assist all three campuses of the University of Washington with how to manage the records created and received throughout each stage of the faculty search process and the specific roles faculty, staff, students, and leadership play at each stage.
So you know you need to clean out your shared drive, OneDrive, SharePoint, Teams library, or other shared storage location. How do you ensure success? Target ROT--Redundant, Obsolete, or Transitory records--and stay on track using a custom-built cleanup project plan. This form guides you through the questions you need to ask in order to stay oriented during your expedition into unstructured data territory.
We created a Zombie Records infographic to remind everyone to manage your ROT. Redundant, Obsolete, and Transitory records make up 80% of all information at the UW. Help us fight World War Z and get those ROT zombies under control.
Take the UW 20 Day Records Management Challenge. Start at the beginning of any month and accomplish clear actions to increase your records management knowledge and the state of your records. Please don’t hesitate to contact us with questions along the way.
Take our Records Management Self-Assessment and learn where you or your office falls on the records management compliance scale. Evaluate your current situation and get advice on working toward a more compliant future state.
In order to ensure every UW department and unit complies with state and federal laws and regulations relating to the records, information and data they create, receive, manage, and use, our office relies on Records Authorities (RAs) and Records Coordinators (RCs) to act as liaisons for their units.
Optical Character Recognition, or OCR, recognizes text within digital images. The process of converting a scanned image into recognizable characters can make scanned documents searchable and more accessible. Learn how to convert and search PDF files using Adobe Acrobat Pro.
Upon receiving a destruction hold notice, it is vital to identify and preserve all materials related to matter. This resource provides detailed guidance on how to reorganize your electronic records subject to a destruction hold.