So you know you need to clean out your shared drive, OneDrive, SharePoint, Teams library, or other shared storage location. How do you ensure success? Target ROT--Redundant, Obsolete, or Transitory records--and stay on track using a custom-built cleanup project plan. This form guides you through the questions you need to ask in order to stay oriented during your expedition into unstructured data territory.
We created a Zombie Records infographic to remind everyone to manage your ROT. Redundant, Obsolete, and Transitory records make up 80% of all information at the UW. Help us fight World War Z and get those ROT zombies under control.
Take the UW 20 Day Records Management Challenge. Start at the beginning of any month and accomplish clear actions to increase your records management knowledge and the state of your records. Please don’t hesitate to contact us with questions along the way.
Take our Records Management Self-Assessment and learn where you or your office falls on the records management compliance scale. Evaluate your current situation and get advice on working toward a more compliant future state.
In order to ensure every UW department and unit complies with state and federal laws and regulations relating to the records, information and data they create, receive, manage, and use, our office relies on Records Authorities (RAs) and Records Coordinators (RCs) to act as liaisons for their units.
Optical Character Recognition, or OCR, recognizes text within digital images. The process of converting a scanned image into recognizable characters can make scanned documents searchable and more accessible. Learn how to convert and search PDF files using Adobe Acrobat Pro.
Upon receiving a destruction hold notice, it is vital to identify and preserve all materials related to matter. This resource provides detailed guidance on how to reorganize your electronic records subject to a destruction hold.
Retiring or remediating a finance system due to FT? Plan how the remediation or retirement of each system will occur. This includes identifying what records need to be kept in the existing system, what records can be deleted and what records will be migrating to another system.
An important component of managing your office's electronic records includes storing them in an appropriate location.
Design a file plan that makes it easier to find what you are looking for while following the legally-approved retention period for your records. Includes sample file plans by type of record. Applies to all electronic records, including email.