Optical Character Recognition, or OCR, recognizes text within digital images. The process of converting a scanned image into recognizable characters can make scanned documents searchable and more accessible. Learn how to convert and search PDF files using Adobe Acrobat Pro.
Upon receiving a destruction hold notice, it is vital to identify and preserve all materials related to matter. This resource provides detailed guidance on how to reorganize your electronic records subject to a destruction hold.
An important component of managing your office's electronic records includes storing them in an appropriate location.
recmgt@uw.eduDesign a file plan that makes it easier to find what you are looking for while following the legally-approved retention period for your records. Includes sample file plans by type of record. Applies to all electronic records, including email.
A guide on how to create and maintain a digital filing system. Includes tips on figuring out what you have, keeping records organized and easily found by your entire office. Learn how to:
Create a list of all folders in a directory using the Windows command prompt. Use this inventory of existing folders and files to restructure your shared drive or target ROT (Redundant, Obsolete, and Transitory records) for deletion. Knowing what you have is the first step in identifying obsolete, overly-nested, or poorly-named folders and files.
Follow these steps if you need to save an independent copy of a webpage for retention purposes or when it is subject to a destruction hold. This resource shows how to save a copy of a webpage and its components, including video or other embedded files.
Tools like Slack and MS Teams free us from emails but present unique challenges. Here's how to maintain compliance with UW legally-approved retention policies while efficiently using these platforms.
Offices and departments at the UW can use cloud applications to store university records provided that the records are managed properly. This resource helps offices and departments to establish best practices around records retention, usability, privacy & security, account management, implementation, and provider contracts.
Leaving the University? From a records management standpoint, there are a few steps to complete prior to your exit. Ensure records are maintained for their full retention period and records on destruction hold because of a public records request, audit, or litigation remain accessible until the matter is resolved.