Catalog Purchases

What are Catalog Purchases?

Catalog purchases use UW Contracts for established pricing, terms and discounts designed to offer the best overall value to customers. Ordering through catalogs in Workday is the fastest order method and the recommended first choice for purchasing goods at the UW. 

Catalog Alerts

None reported

What's New:

BIO-RAD LABORATORIES INC catalog live! The new catalog arrived 2/14/25. The catalog has custom quote retrieval capability. Head to Workday to check it out!

LINDE PRICE INCREASE EFFECTIVE FEBRUARY 1, 2025

Please be advised that there will be a 3% price adjustment on the products supplied to the University of Washington from Linde effective February 1, 2025. 

Your Linde sales representative is: John Nugent, 1-206-580-7790, john.nugent@linde.com 

What to Know About Catalogs

Who can order?

Any employee with a "Requisition Requester" security role in Workday. This role allows a user to create requisitions and will also be the role that allows for receiving, if receiving is required for incoming invoices.

How Does the process work?

• Requisition Requester creates a requisition
• The requisition is approved by department funding approver
• Order will be sent to the supplier
• Supplier will ship items
• Supplier will submit invoices through Workday
• Invoices can be viewed on the order in Workday

Training

In the UW Connect Finance Portal you will find:

• Job aid How to Create Requisitions for Catalog Suppliers UWA

Relevant Reports in Workday:

• Find Requisitions
• Find Purchase Orders

Available Catalogs:

When to use Catalogs:

• Should be considered the first buying method option when making purchases
• On-demand ordering
• Contracted suppliers
• Fastest delivery

Benefits​ of Catalogs:

• Volume and non-volume pricing discounts
• Better return policies
• Dedicated support staff
• No dollar threshold
• No Sole Source justification required