Clone of Foreign Supplier Registration Form (TEST)

IMPORTANT:

Only UW employees with a NetID may initiate this form. Shared NetIDs are not allowed.
Check the B.I. Portal Supplier Search to see if the foreign supplier is already registered with the UW.

Some foreign entities will require IRS forms. Review the Foreign Supplier Purchasing webpage for the most common entity and business types.

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Department Contact

UW Department Contact UW NetID

UW Department Contact Email Address

UW Department Contact

Supplier/Subrecipient Name

Supplier/Subrecipient Contact Email Address

Supplier Section

Supplier Business Name -- must match business name used on any included IRS forms

Is the Supplier/Subrecipient an Individual or an Entity?

Individual

Entity

What Type of Income Is Being Paid?

Goods (purchases which consist solely of tangible property; does not include payments to rent property, or payments for both goods and services)

Services (purchases for the provision of personal services)

Goods and Services (a purchase of both goods and services)

Royalties (payments for the right to use a typically intangible - such as a patent, copyright, trademark or a software license - property right without transferring all benefits of ownership)

Rents (payments for the use of tangible or intangible property)

Foreign Lodging (payments to foreign hotels, hostels, host families and similar establishments/relationships)

Will Facility Be Used For A UW Study Abroad Program?

Yes

Will Services be Performed in the US?

Yes

Will the Property for Which Royalties are Paid be Used in the US? (Typically determined with regard to where the intellectual property is used)

Yes

Will Property for Which Rents are Paid be Used in the US?

Yes

Is the Individual Claiming a Tax Treaty Benefit?

Yes

Upload Form 8233

*Note: A separate Form 8233 is required for each payment made to the foreign individual. If the services for which the payment will be made are known at the time of completing this form, please upload a Form 8233. Otherwise, please be aware that a Form 8233 will be required prior to making each payment.
One file only.
20 MB limit.
Allowed types: gif, jpg, jpeg, png, tif, pdf.

Upload W-8BEN

One file only.
20 MB limit.
Allowed types: gif, jpg, jpeg, png, tif, pdf.

Upload Appropriate Series W-8 Form

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20 MB limit.
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Doing Business As (DBA) Name/Name of Disregarded Entity (If Applicable)

Complete this field if payment is made to an entity with a single owner that is not treated as a corporation under the laws of the country in which it was organized. A disregarded entity is an entity with a single owner that is not treated as a corporation under UW Treasury Regulation 301.7701-2(b). Under US tax law, a disregarded entity is not treated as separate from its single owner.

Country of Citizenship

Country of Organization/Registration

The country in which the organization/entity was registered and legally organized

Permanent/Physical Address (Typically the address to which orders should be sent; frequently referred to as the "order address")

Mailing Address (Optional, The address to which payment should be sent if different from physical address. Commonly known as "remit to address")

US Taxpayer Identification Number (If Available)

Foreign Taxpayer Identification Number (If Available)

Foreign Individual's Date of Birth (Currently Optional)

GIIN (Global Intermediary Identification Number, If Applicable)

Note: GIINs are typically assigned to foreign financial institutions (banks, mutual funds and other investment and insurance entities) and certain other foreign entities. If you are unaware of a GIIN for your organization, please leave this field blank

Chapter 3 Status

Corporation: a foreign organization which is treated as a corporation for tax purposes in its home country. Corporations include many organizations exempt from taxation in their country of organization may be considered corporations, depending on local law. A full list of entities treated as corporations based on their country of organization is available in Treasury Regulation 301.7701-2. Corporations are typically required to file tax returns separately from their owners and offer a degree of legal protection for owners if corporate formalities are followed.

Disregarded Entity: an entity with a single owner that is not treated as a corporation.

Foreign Government: the governing body of, and entities wholly owned and controlled by, a foreign sovereign government.

Tax Exempt Organization: A foreign organization that qualifies for tax-exempt status under Section 501(c) of the Internal Revenue Code. Note: selecting this status requires that the foreign organization have a US TIN and favorable determination letter from the IRS. Organizations which do not have such documentation are typically treated as foreign corporations or foreign governments, depending on their organizational structure.

Partnership: typically any pass-through entity with two or more owners that is not treated as a corporation for tax purposes.

Private Foundation: A foreign organization exempt under Section 501(c) with a US TIN, which does not meet the tests to be considered a Public Charity.

International Organization: a public international organization entitled to enjoy privileges, exemptions, and immunities as an international organization under the International Organizations Immunities Act.

The following entity types are the most common types of entities with which the University of Washington does business. This information may be used as a general guide in determining a vendor's Chapter 3 status, however, all vendors are ultimately responsible for knowing their Chapter 3 status under the Internal Revenue Code. Additional information can be found in the instructions for IRS Form W-8BEN-E, available at (https://www.irs.gov/pub/irs-pdf/iw8bene.pdf).

Upload IRS Determination Letter or Opinion of Counsel

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20 MB limit.
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Certifications

By submitting this form, you certify, under penalty of perjury that the Supplier or Subrecipient identified herein is the beneficial owner of any items of income paid to that Supplier or Subrecipient, and that no services will be performed in the United States by Supplier or Subrecipient for UW, nor will any property for which this Supplier or Subrecipient has granted UW a royalty will be used within the United States.

You further certify that the Supplier or Subrecipient is not a United States Person within the meaning of 26 U.S.C. 7701, will submit a new record within 30 days if any of the representations made herein change, and that no items of income to be paid hereunder are effectively connected with a US trade or business.

The Internal Revenue Service does not require Supplier or Subrecipient's consent to any provisions of this document other than the certifications required to establish Supplier or Subrecipient's status as a non-US person.

By submitting this form, you are hereby notified that UW will collect the data on this page for the purpose of facilitating payment to you, and that such information may be used by UW to facilitate payment, and as necessary to facilitate UW compliance with federal and state law (in UW’s sole discretion). The University of Washington Online Privacy Statement shall govern the collection, use, processing, and disclosure of such data (and shall control, in the event of a conflict between the University of Washington Online Privacy Statement and this general description). The University of Washington Online Privacy Statement is available at: http://www.washington.edu/online/privacy/. By typing my name, I hereby assert that all of the information provided herein is true to the best of my knowledge. I intend that by typing my name herein, I am electronically signing this document within the meaning of the E-SIGN Act:

Certification for Non-Financial Foreign Entities

By typing your name above and submitting this form, you further certify that the entity is considered an Active Non-Financial Foreign Entity (NFFE) for the purpose of the Foreign Account Tax Compliance Act (FATCA) and that the entity identified is a foreign entity that is not a financial institution; Less than 50% of its gross income for the preceding calendar year is passive income; and less than 50% of the assets held by it are assets that produce or are held for the production of passive income (calculated as a weighted average of the percentage of passive assets measured quarterly).

Certification for Foreign Governments

By typing your name above and submitting this form, you further certify that the entity is considered a Foreign Government for the purpose of the Foreign Account Tax Compliance Act (FATCA) and that the entity identified above is the beneficial owner of the payment and is not engaged in commercial financial activities of a type engaged in by an insurance company, custodial institution, or depository institution with respect to the payments, accounts, or obligations for which this form is submitted (except as permitted in §1.1471-6(h)(2));

Certification for Non-Profits and 501(c) Entities

By typing your name above and submitting this form, you further certify that either:

The entity is considered a Tax Exempt Organization for the purpose of the Foreign Account Tax Compliance Act (FATCA) that meets the following requirements: it is established and maintained in its country of residence exclusively for religious, charitable, scientific, artistic, cultural or educational purposes; it is exempt from income tax in its country of residence; it has no shareholders or members who have a proprietary or beneficial interest in its income or assets; neither the applicable laws of the entity's country of residence nor the entity's formation documents permit any income or assets of the entity to be distributed to, or applied for the benefit of, a private person or non-charitable entity other than pursuant to the conduct of the entity's charitable activities or as payment of reasonable compensation for services rendered or payment representing the fair market value of property which the entity has purchased; and the applicable laws of the entity's country of residence or the entity's formation documents require that, upon the entity's liquidation or dissolution, all of its assets be distributed to an entity that is a foreign government, an integral part of a foreign government, a controlled entity of a foreign government, or another organization that is described herein or escheats to the government of the entity's country of residence or any political subdivision thereof; or

The organization has been issued a determination letter from the IRS that is currently in effect concluding that the payee is a section 501(c) organization that is dated; or has provided a copy of an opinion from U.S. counsel certifying that the payee is a section 501(c) organization (without regard to whether the payee is a foreign private foundation).

Certification for International Organizations

By typing your name above and submitting this form, you further certify that the entity is considered an International Organization for the purpose of the Foreign Account Tax Compliance Act (FATCA) and is either and International Organization described in section 7701(a)(18); or Is comprised primarily of foreign governments; is recognized as an intergovernmental or supranational organization under a foreign law similar to the International Organizations Immunities Act or that has in effect a headquarters agreement with a foreign government; the benefit of the entity's income does not inure to any private person; is the beneficial owner of the payment and is not engaged in commercial financial activities of a type engaged in by an insurance company, custodial institution, or depository institution with respect to the payments, accounts, or obligations for which this form is submitted (except as permitted in §1.1471-6(h)(2)).