Note: Since Workday Finance is replacing ARIBA, documents can no longer be scanned or saved into ARIBA. Records that were previously uploaded into ARIBA are now generated in Workday and do not have to be saved or printed. Records created before July 2023 should be maintained for the duration of their legally approved retention periods.
Our office has written a University-wide ARIBA scanning policy for your use. Every office is expected to follow this policy which allows you to dispose of any original paper source documents (as well as any departmental copies of scanned images) as soon as they have been uploaded to ARIBA.
For those of you with SNAP grants, the use of this policy eliminates the need to keep your own copies of SNAP grant-related financial records in your office.