ALLA B C D E F G H I J K L M N O P Q R S T U V W X Y Z
Provides a record of information collected via a form, log, or electronic submission that is used for data entry into a database or spreadsheet. May include financial data, research data, employee information, survey responses, questionnaires, student information, etc.
Official Copy: Any Office
Retention: Data entered and verified
Disposition Method: Shred or Delete
Audio/Visual documentation including web content and social media content, of events, people, facilities and activities. Includes Zoom or other conferencing platform recordings. May also include: programs, lists of VIPs in attendance, transcripts of speeches, and planning and coordination records.
Note: Photographs, videos, and recordings that are directly related to a student and maintained by the institution are education records subject to FERPA.
Official Copy: Any Office
Retention: Reference purpose served
Disposition Method: Transfer to University Archives for review
Provides information regarding donor prospects gathered for the purpose of soliciting gifts or funds for the University. Documents the relationship between the college/school/department/office and individual donor, corporate donor, or foundation. May include profiles, donation information, correspondence, annual reports, newspaper clippings, etc.
Official Copy: Any Office
Retention: Until Superseded
Disposition Method: Shred or Delete