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Audio/Visual documentation including web content and social media content, of events, people, facilities and activities. Includes Zoom or other conferencing platform recordings. Used for promotional or instructional purposes, or to document events, etc.

Official Copy: Any Office
Retention: 6 years after end of academic year
Disposition Method: Transfer to University Archives for review

Records of the establishment of policies and procedures. May include background material, manuals, directives, etc. 

Official Copy: Any Office
Retention: 6 years after policy/procedure is superseded
Disposition Method: Transfer to University Archives

A record of the disposition of equipment from a department - either through surplus, transfer or sale. May include State of Washington documentation. 

Official Copy: Equipment Inventory Office
Retention: 6 years after sale, transfer or deletion of equipment
Disposition Method: Recycle or Delete

Official Copy: Facilities: Moving and Surplus
Retention: 6 years after disposal of asset
Disposition Method: Recycle or Delete

Official Copy: UWB: Budget and Planning
Retention: 6 years after disposal of asset
Disposition Method: Recycle or Delete

Official Copy: UWT: Facilities Services
Retention: 6 years after disposal of asset
Disposition Method: Recycle or Delete

Other Copy: Any Office
Retention: 3 years after end of calendar year
Disposition Method: Recycle or Delete

Official notice sent by the Office of Public Records and Open Meetings to a UW department requesting records needed for disclosure. 

Official Copy: Office of Public Records and Open Meetings
Retention: 2 years after end of month in which request closed
Disposition Method: Shred or Delete

Other Copy: Any Office
Retention: 2 years after end of calendar year in which request closed
Disposition Method: Shred or Delete

Documentation of the production of materials for publication by a department or program. May include rough drafts and working materials for brochures, flyers, announcements, reports, newsletters, etc.

NOTE: For all other types of publications, please see Library and Publication Records of the General Records Retention Schedule

Official Copy: Any Office
Retention: 3 years after date of publication; transfer one copy of final publication to the University Archives
Disposition Method: Recycle or Delete