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Records of the establishment of policies and procedures. May include background material, manuals, directives, etc. 

Official Copy: Any Office
Retention: 6 years after policy/procedure is superseded
Disposition Method: Transfer to University Archives

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Records relating to the planning and/or execution of marketing and promotional activities conducted by the office to promote its mission. May include: audio/Visual documentation such as flyers or brochures, web and social media content, and Zoom or other conferencing platform recordings.

Official Copy: Any Office
Retention: Reference purpose served; Transfer one copy of the final publication to the University Archives
Disposition Method: Shred or Delete

 

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A record of the disposition of equipment from a department - either through surplus, transfer or sale. May include State of Washington documentation. 

Official Copy: Equipment Inventory Office
Retention: 6 years after sale, transfer or deletion of equipment
Disposition Method: Recycle or Delete

Official Copy: Facilities: Moving and Surplus
Retention: 6 years after end of fiscal year
Disposition Method: Recycle or Delete

Official Copy: UWB: Budget and Planning
Retention: 3 years after disposal of asset
Disposition Method: Recycle or Delete

Official Copy: UWT: Facilities Services
Retention: 3 years after disposal of asset
Disposition Method: Recycle or Delete

Other Copy: Any Office
Retention: 3 years after end of calendar year in which request completed
Disposition Method: Recycle or Delete

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Records created by the UW in response to Public Record Requests. These could include, but are not limited to:

  • The official notification sent by the Office of Public Records and Open Meetings
  • Internal/External correspondence relating to the request
  • Tracking logs or other records documenting the process used in searching for and providing records in response to the request

Official Copy: Office of Public Records and Open Meetings
Retention: 2 years after end of month in which request closed
Disposition Method: Shred or Delete

Other Copy: Any Office
Retention: 2 years after end of month in which request closed
Disposition Method: Shred or Delete

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Documentation of the production of materials for publication by a department or program. May include rough drafts and working materials for brochures, flyers, announcements, reports, newsletters, etc.

NOTE: For all other types of publications, please see Library and Publication Records of the General Records Retention Schedule

Official Copy: Any Office
Retention: 3 years after date of publication; transfer one copy of final publication to the University Archives
Disposition Method: Recycle or Delete

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