Processed by the Integrated Service Center (ISC) using Workday
Limited to active UW employees only
Payment is sent the next business day after final approval is given on the expense report. Deposits typically takes 2-5 business days once payment is sent.
Direct deposit will default to the account the employee has set for payroll
In Workday, an employee can set a different account to be set for travel direct deposit:
Check
Process by Mailing Services in UW Creative Communications
This option is available for all traveler types
Can be mailed domestically or foreign
Make sure to put all pertinent information in the address box on the expense report and don't carry it over into the comment section. These are all processed automatically and the system does not interpret any information in the comments for mailing purposes:
Once check has been cancelled, a new expense report must be processed to reissue the check
Refer to payment tracking information below to determine check status
To expedite, the 'copy' function can be used on the previous ER. Note that all attachments & comments will need to be re-added. Here are the instructions:
Locate the previous Expense Report by searching for it
Select the Expense Report by marking the check-box to the left of it (do not actually open the report)
Click on the 'copy' button, which will be right below
Click the travel tab at the top of Ariba, the copy report will be in the 'My Documents' section of your dashboard
Please attach all of the required receipts/documents, as they won’t be automatically copied
Please re-create line item comments and overall comments, as they won’t be duplicated either
Payments are limited to foreign nationals with foreign banks
A 15$ fee is charged to the budget(s) used for this type of payment
When there are multiple budgets on the same expense report, it charges each budget proportionally based on $ amount.
EX: Budget A payed for 2/3rds of the report and Budget B 1/3rd, $10 will be charged to Budget A and $5 to Budget B
Wire payments typically have longer processing times then the other payment options. Further delays can be based on central office processing times due to high volume.
Make sure to attach the required Wire Form as required by Accounts Payable:
Once an expense report has been fully processed, payment information can be determined by coming back to the expense report after a couple business days.
The information is shown below the summary in the 'payment details' section
The purpose of the travel profile is to save time on manual entry in the expense report
Once a travel profile is finalized for a traveler it will auto populate information for that traveler
Home/duty station
Payment selection
How to create:
How to make changes:
To make changes to a previous submitted travel profile, create a new travel profile following the above steps. There is no way to edit a previous travel profile, a new one must be processed to overwrite the previous information.
