Lodging | Travel Services

AirBnB for Work

The University of Washington has a custom portal for booking AirBnb to help you meet your business needs!

Using the AirBnb for Work portal has many advantages such as:

AirBnb is considered commercial lodging facility. Include all fees in the daily rate (cleaning fee, service fee).

How to input a lodging per diem overage - Guide
Different Daily Rates -- How do I input different daily rates from my lodging receipt? - FAQ
Claiming on Behalf of Others -- How do I request travel reimbursement if I paid for someone else? - FAQ
Split Budgets - How do I split cost centers? - FAQ

Additional time at business location is required due to extension of UW business, see change/cancellation of travel plans policy
If lodging is reasonable the night before business - this is to be assessed and determined by department (i.e. out of state business starting at 8 AM)
If traveler is not able to return home at reasonable time due to work schedule – this to be assessed and determined by department (i.e. traveler won't return home until 10 PM)
- Note: employee must return the following day as soon as they reasonably can
Health or Safety reasons - attach administrator approval with circumstances

Lodging is eligible for reimbursement prior to the trip. See advances & pre-trip reimbursement page.
All fees are to be included into the daily rate when itemizing lodging reimbursement.
Trailer/Camper -- cost of the space rental is reimbursable up to the maximum allowable per diem. Traveler is responsible for lease.
Leasing residential space -- cost of lease is subject to the maximum allowable per diem. If department signs the lease, they are responsible. To put responsibility on UW, lease has to go through UW Real Estate Office. For more information: https://facilities.uw.edu/unit/real-estate
AirBnB/VRBO -- these are considered commercial lodging facilities. Include all fees in the daily rate (cleaning fee, service fee)
Early Check-In/Late Check-Out - reimbursable if mandatory for UW Business, please add a business justification into the memo field and/or comment
Taxes on per diem overage with no exception -- lodging taxes for room rates are only eligible for reimbursement when the room rate is at/below per diem or meets one of our lodging per diem exceptions. See per diem page.
Resort Fees -- also known as Amenity Fees, are to be included in the lodging room rate.

For more information on discounted hotels, please visit UW Lodging Discounts.

Discounts can be utilized by using a contracted UW contracted travel agency. See Book & Pay for more information.