Forms

Airfare

• Approval for airfare upgrades
  • May be used for any expense upgrades, fees
• UW traveler notice - change/cancellation of travel plans
• Fly America Act Exceptions

Car Service 

• Approval for car service upgrades

Immunizations

• Immunization approval

Meals

• Meals Paid for Others template form
• Meals Paid for Others completed example

Mileage

• Mileage log template

Non-Employee Travel

• Non-Employee Travel Claim Form (Updated 01/08/26)
  • Reimbursing the 2025 Mileage Rate? Please use this version of the current form.

Pre-reimbursement Checklist

• Employee pre-reimbursement checklist
• Non-UW pre-reimbursement checklist (Do not use for Miscellaneous Payment)

Pre-trip Approval

• Prior Approval Letter sample
• Blanket Prior Approval Letter sample

Rail

• Business class rail upgrade form

Wire Form - For Employees with Foreign Bank Accounts

• Wire Form