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Travel Services

Foreign Travel

International Travel Safety - UW Office of Global Affairs 
Foreign National
Immunizations/Medical Expenses
Visa/Passport Fees
Foreign Currency Conversion
Traveling with Supplies/Equipment
Foreign Transaction/Exchange/Currency Fees
Translator Fees

International Travel Safety - UW Office of Global Affairs 

Students: 

Faculty/Staff: 

**For questions related to any of this content, please contact the UW Office of Global Affairs

Foreign National

See foreign national

Immunizations/Medical Expenses

Documentation

  • Requires administrator approval. Approval must attest that the expense(s) are required for UW business and is recommended by either a doctor, funding sponsor, program, or public health institute [Center for Disease Control and Prevention](CDC) 

Visa/Passport Fees

  • Must be necessary/critical to UW business
  • Travel expenses related to obtaining visa are allowable if required and unavoidable to conduct UW business. Travel planning on this to be most direct route/economical. 
  • Expenses related to US work visa are not reimbursable
  • Discounted fees are available through UW contract with A Briggs

Foreign Currency Conversion

Traveling With Supplies/Equipment

When University faculty, students, or staff are traveling out of the country with University owned and/or personal equipment (as carry-on or checked baggage), it is important to be prepared to document the original purchase upon returning to the United States to avoid having to pay duty tax.  If the traveler chooses not to bring documentation, the University of Washington will not reimburse them if they are charged duty tax.

The traveler should keep supporting documentation of the equipment purchase with the equipment as it leaves the country, while it is in the foreign country, and most importantly, when the equipment returns to the United States.  See UW Equipment Inventory Page for more information.

Foreign Transaction/Exchange/Currency Fees

These fees are considered an incidental expense for foreign travel and is covered in the traveler's meals per diem (M&IE). It is not claimable as an expense. 

Translator Fees

Service must be performed outside the US and by a non US Citizen/Green Card Holder. Any other scenario may be taxable and is not allowable through eTravel. Contact the Tax Office with any tax related questions.