The tax-reporting season is fast approaching, and we need your assistance to be compliant with IRS Form 1099 reporting. As such, we need payment information for transactions that were made outside of the Workday accounting environments (these payments are most typically cash payments made to individuals participating in UW led research). If your department has made any payments to individuals outside of Workday, please complete this spreadsheet, follow the remainder of the instructions in this email, and return the spreadsheet to the UW 1099 Desk (ten99@uw.edu) by Friday, December 19, 2025:
During calendar year 2025, if your department:
- Made payments to an individual, totaling $600 or more during the CY2025, using payment methods including Revolving Fund, Field Advance, and ProCard;
- Issued Gift Cards or a Gift Certificate to an individual totaling $600 or more;
- Paid Rent, Royalty payments in any amount; and
- Other payments made to individuals (NOT paid through Workday)
Then you must:
- Complete the attached spreadsheet, and follow the instructions included on the spreadsheet header.
- Password protect the excel document which contains payee SSNs.
- Please follow the guidance from Microsoft to password protect the file.
- Upload the password protected file to the shared OneDrive folder:
Calendar Year 2025 - 1099s- If you need access to this folder, please send an email to ten99@uw.edu requesting the link
- Send a separate e-mail to ten99@uw.edu with the password information for your file(s)
Please see the Research Subject page for additional information.
If you have any additional questions, or if you need the link to the Calendar Year 2025 –1099s folder, please feel free to email us directly at ten99@uw.edu.