Click here to review the department responsibilities when handling the Research Subject payments.
Research Subject Payment Options
Research projects involving human subjects often offer a small payment to the research subjects for purposes of recruitment or encouragement for participation in the project. Payments to research subjects can be made using one of the following methods:
The US Bank VISA Rewards card is an anonymous, one-time load VISA cash card that can be used anywhere VISA is accepted.
Tango card is an electronic code that is provided to the subject that can be used to purchase gift cards from online vendors that do not charge fees and the cards never expire.
Use a UW bank account to write checks to research subjects.
Revolving fund accounts are used for paying research subjects for long-term studies.
For short-term studies, you may want to consider using a field advance to pay research subjects.
Cash used for incentive payments can only be acquired through a Field Advance or a currency Department Revolving Fund.
Payments to Foreign Nationals for Research Subject Work:
Payments to foreign nationals are paid through a foreign P2I request in Ariba.
Research subject payments to foreign nationals are automatically subject to 30% tax withholding. These payments will be captured and reported on IRS form 1042-S by the AP Tax Desk.
Payment requirements can be found on the UW Global Operations Support checklist page under the "Payments" section. Additional information can be found through the UW Global Operations Support web pages.
Note: For training on how to submit a Foreign P2I payment, please see the Payments to Individuals eLearning Tutorial on our tutorials web page.