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A guide to deleting email ROT (Redundant, Obsolete, and Transitory). Includes recommended items, search terms, and wisdom gathered from ROT Squad consults and email deleting parties. 

Upon receiving a destruction hold notice, it is vital to identify and preserve all materials related to matter. This resource provides detailed guidance on how to reorganize your electronic records subject to a destruction hold.

This flowchart outlines how to process (appropriately file or delete) and manage (properly retain and destroy) email quickly and efficiently using the "touch it once" approach.

Design a file plan that makes it easier to find what you are looking for while following the legally-approved retention period for your records. Includes sample file plans by type of record. Applies to all electronic records, including email. 

Use these step-by-step instructions to measure the volume of your email in Outlook. Demonstrate success deleting ROT (Redundant, Obsolete, and Transitory email), and identify the heavy hitters in your Inbox.

Calendars have a specified mandatory retention period, and these records must be preserved when an employee leaves. Learn how to use Outlook to export a copy of a calendar to a PST file.

UW-IT created a list of choices for Outlook that -- with an easy click of your mouse -- can apply an approved retention period to your e-mail.

Using Outlook at UW, you can share email folders with other UW employees. Learn how to share folders to give colleagues access to the emails, contacts, tasks, or notes contained in specific folders.

Quick Steps combines multiple steps in a process into one easy action. Flag emails and calendar items, move emails to folders for retention, or forward messages to a pre-set group.