ALLA B C D E F G H I J K L M N O P Q R S T U V W X Y Z
Provides a record of information collected via a form, log, or electronic submission that is used for data entry into a database or spreadsheet. May include financial data, research data, employee information, survey responses, questionnaires, student information, etc.
Official Copy: Any Office
Retention: Data entered and verified
Disposition Method: Shred or Delete
Graduation applications received by either the Office of the University Registrar (for Bachelor's and Professional degrees) or the Graduate School (for Master's and Doctor's degrees). May include compiled lists of students eligible to graduate.
Official Copy: Office of the University Registrar (Registrar Student Services) (for Bachelor's and Professional degrees)
Retention: 1 year after end of quarter
Disposition Method: Shred or Delete
Official Copy: UW Bothell: Student Affairs: Registrar
Retention: 1 year after end of quarter
Disposition Method: Shred or Delete
Official Copy: UW Tacoma: Enrollment Services
Retention: 1 year after end of quarter
Disposition Method: Shred or Delete
Official Copy: Graduate School (for Master's and Doctor's degrees)
Retention: 6 years after last quarter registered
Disposition Method: Shred or Delete
Other Copy: College/School or Department
Retention: 1 year after date of graduation, or for those who do not graduate, 1 year after end of quarter
Disposition Method: Shred or Delete
A record of investigations and disciplinary actions taken pursuant to the Student Conduct Code (WAC 478-121), including notes, evidence, initial orders, interview materials, appeal documents.
Official Copy: All student conduct offices (Seattle, Bothell, Tacoma campuses) - academic and non-academic cases
Retention: 6 years after disciplinary action has been taken and/or after the administrative purpose has been served
Disposition Method: Shred or Delete
Other Copy: College or School Deans -- for academic disciplinary actions & non-disciplinary actions
Note: May retain a note of the outcome, but the official copy of all conduct records is held in Advocate Symplicity system by student conduct offices in Seattle, Bothell, and Tacoma
Retention: Retain until after the information has been sent or received by student conduct offices.
Disposition Method: Shred or Delete
Official Copy: Housing and Food Services: Residential Life - for housing contract violations
Retention: 6 years after disciplinary action has been taken and/or after the administrative purpose has been served
Disposition Method: Shred or Delete