UW faculty, staff, and student employees log in to Ariba with their UW Net ID and approve their ER electronically.
Departments are responsible for providing the expense report to travelers not on UW payroll for review. The traveler must sign the ER print version beneath the Traveler’s Certification Statement and return it to the department (via mail, email, fax, or scan).
** Note: Electronic signatures are allowed.
Once the signed ER has been received, the preparer can electronically attach this certification statement and approve the ER. In this case the traveler will not receive an email because they are not a UW employee. The preparer will be the last approver on the approval flow. They will receive an email that says Action Required just as the Compliance and Funding approver did. The preparer's approval is attesting the signature of the visitor's has been received and electronically attached in Ariba.
*Attached signature box must include either ER# or Amount (entire signature box).