Basic Meal Expense
County Search (when city is not listed for Domestic locations)
CONUS (contiguous United States and District of Columbia) Standard Rates
Foreign and Non-Contiguous Locations

Meal per diem is a daily allowance that is auto-populated based on the dates/times/locations entered in the Expense Report (ER).  See meal Guidelines and Policies.

Basic Meal Expense

  • select Meal Per Diem from Add Item box
  • select appropriate Travel Destination
  • indicate Start/End Dates from the calendar or enter
  • indicate Start/End Times
  • if applicable, specify any provided meals
  • click Select to find meal per diem rate for the location

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  • select a search criteria option from Field pull down menu; search defaults to City
  • example below shows appropriate Effective/Expiration Dates and Season Start/End periods for travel to San Francisco during October 25 through November 5, 2008
    • If travel dates expand to two different Season Start/End periods, claim each period as a separate item

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  • click Populate Per Diem in Add Item box
  • select Meals Details to adjust for any provided meals

 

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  • click Edit to enter appropriate budget(s) for this expense or click Done to continue entering other items
    • budget(s) may be entered as Mass Edit after all items have been inputted

Optional:

  • Enter an Override Amount to claim less than allowable total amount
  • Click Update Amount
  • Reset Per Diem will clear populated per diem rates

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County Search

If the city is not listed for in-state and out-of-state travel destinations, click on County Info link (NACO website) to identify if the city is in a high cost county.

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Example:

Carmel, California is not listed as a high cost location in the per diem chart. According to the NACO site, Carmel is in Monterey county.

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  • go back to Ariba and select Other Defined Location as a search criteria for Monterey county which is listed as a high cost location
  • Monterey rates applies to Carmel, CA
  • example below shows appropriate Effective/Expiration Dates and Season Start/End period for travel to Carmel, California during October 5-9, 2008

 

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Conus

  • if the city and county are not listed, the CONUS (contiguous United States and District of Columbia) standard rates would apply
  • select City and All Places as search criteria
  • select appropriate Effective/Expiration Dates and Season Start/End period of travel

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Foreign and Non-Contiguous

Foreign and Non-Contiguous (Alaska, Hawaii and other U.S. territories) locations not listed, select Other category for that specific country.

Remember to select appropriate Effective/Expiration Dates and Season Start/End period of travel.