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Non-Reimbursable Examples
This is not a proper audit trail. It is not reimbursable, Either split payment to the vendor directly and obtain receipts showing both payments made or have one person pay for the entire expense (see claimant).
No, travel expenses for spouses and family are not reimbursable.
If the department would like to continue to reimburse the spouse and family travel expenses, the department must do the following:
(1) Discretionary funding must be used. (The Resource Worktag must state one of the following: "RS100203 Discretionary Gift Resource" OR "RS100376 Other Discretionary Gift Resource")
(2) The spouse and family travel expenses will be considered taxable income to the traveler.
(3a) For UW employees, please email travel@uw.edu with the employee name, employee ID #, expense report #, payment description, and spouse/family expense line item(s) amount. Please attach proof to the expense report.
(3b) For Non-UW travelers, please use the "Non-Employee Travel 1099 (SC2567)".
For spouse and family travel expenses regarding Prospective Employees, please see here.