Type of Goods / Services How to Buy How to Pay Other Comments
Express Mail ProCard ProCard

Includes DHL, FedEx and UPS
Utilities: Electricity, Water, Natural Gas, Sewer ProCard ProCard

Non-PO Invoicing may be used if Utility doesn't accept ProCard
Catering ProCard ProCard

See the Catering, Hotels and Events web page
Used Goods ProCard ProCard

See UW Surplus
Cell Phones ProCard ProCard

See "Cell Phones" in the UW Procard section.

More information is available on the Cell Phones page on the UW IT site.
Food and Beverage Products ProCard ProCard

See the ProCard page and the Financial Management Food Policy.
Books ProCard ProCard

 
Food for Recognition Events ProCard ProCard

See the Financial Management Food Approval Page
Academic Testing Services ProCard ProCard
Advertisements ProCard ProCard
Document Destruction ProCard ProCard

See Records Management
Event Rentals (Tents / Canopies) Other (see comments section) eInvoice

See, Catering, Hotels and Events.
Payment to Student Employees Other (see comments section)

Payments to Student Employees should be made through Payroll.
Floor Coverings Other (see comments section)

Please contact UW Facilities to get this started
Controlled Substances Other (see comments section)

See UW Medicine's Controlled Substance Information
Research Subject Payments Other (see comments section)

Revolving Fund, Field Advance, or Gift Card. See Research Subjects
Copying/Printing Services Other (see comments section)

See UW Creative Communications
Mobile Device Guidelines Other (see comments section)

See Mobile Device Guidelines
Artwork / Artists Other (see comments section) Non-PO Invoice

Contact Buyer - Special rquirements may apply to artwork - See APS 205
Artwork/Goods from individuals Non-Catalog Order Manual Invoice

Contact Buyer - Special requirements may appy to artwork
Facilities and Renovation Services Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased Space: Contact UW Real Estate regarding building alterations and construction

 

 
Event Rentals (Tents / Canopies) Non-Catalog Order eInvoice

See, Catering, Hotels and Events.
Vibration Tables Non-Catalog Order eInvoice

Or Blanket Purchase Order (BPO)
Firearms / Ammunition / Explosives Non-Catalog Order eInvoice

Or BPO. Preapproval/notification from UW Police may be required.
Animals / Animal products & services i Animal studies Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
X-Ray / Lasers Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.
Foreign Supplier Orders Non-Catalog Order eInvoice

Buying also can use BPO. See Foreign Suppliers. Paying can also be done through Non-PO Invoice.
Bus Charter Services Non-Catalog Order eInvoice

Or BPO. For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

 

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters

 
Antibodies - Custom Animal Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Automated External Defibrillators (AED) Non-Catalog Order eInvoice

Or BPO.  Go to the UW Environmental Health & Safety (EH&S) for guidance on these devices.  
Fume Hoods Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Biological Safety Cabinets Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.
Lead, Metallic Lead containing products Non-Catalog Order eInvoice

EH&S helps manage post-purchase handling of lead and lead containing materials. If you have any questions on or are not aware of UW, state or federal post-purchase lead policies and requirements, please contact EH&S at 206-543-7388.
Cadavers / Human Body Parts Non-Catalog Order eInvoice

Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information.
UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information
Logo Items for UW Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Affymetrix products Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog.
Puget Sound Blood Bank products Non-Catalog Order eInvoice

Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information.
Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters
Artwork/Goods from individuals Non-Catalog Order eInvoice

Contact Buyer - Special requirements may appy to artwork
Security Systems Non-Catalog Order eInvoice
Security Guards Non-Catalog Order eInvoice

Or BPO.
Copiers Managed Print Services (MPS) Internal Sales Document (ISD)

More information is available on the MPS site.
 
Window Treatments Facilities

See UW Facilities
Printing Creative Communications (C2)

See Creative Communications
Airfare for UW Faculty / Staff Central Travel Account (CTA) Central Travel Account (CTA)
Ethyl Alcohol (for research) Catalog Order eInvoice

See the Ordering Ethyl Alcohol Procurement for more information.
 
Scientific Supplies & Equipment Catalog Order eInvoice
DNA / RNA Samples Catalog Order eInvoice
Toxic Gases Catalog Order eInvoice

Purchase must be made from Linde in Ariba