Type of Goods / Services How to Buy How to Pay Other Comments
Food for Recognition Events ProCard ProCard

See the Financial Management Food Approval Page
Cell Phones ProCard ProCard

See "Cell Phones" in the UW Procard section.

More information is available on the Cell Phones page on the UW IT site.
Books ProCard ProCard

 
Document Destruction ProCard ProCard

See Records Management
Academic Testing Services ProCard ProCard
Express Mail ProCard ProCard

Includes DHL, FedEx and UPS
Utilities: Electricity, Water, Natural Gas, Sewer ProCard ProCard

Non-PO Invoicing may be used if Utility doesn't accept ProCard
Advertisements ProCard ProCard
Used Goods ProCard ProCard

See UW Surplus
Food and Beverage Products ProCard ProCard

See the ProCard page and the Financial Management Food Policy.
Catering ProCard ProCard

See the Catering, Hotels and Events web page
Copying/Printing Services Other (see comments section)

See UW Creative Communications
Event Rentals (Tents / Canopies) Other (see comments section) eInvoice

See, Catering, Hotels and Events.
Mobile Device Guidelines Other (see comments section)

See Mobile Device Guidelines
Payment to Student Employees Other (see comments section)

Payments to Student Employees should be made through Payroll.
Artwork / Artists Other (see comments section) Non-PO Invoice

Contact Buyer - Special rquirements may apply to artwork - See APS 205
Controlled Substances Other (see comments section)

See UW Medicine's Controlled Substance Information
Floor Coverings Other (see comments section)

Please contact UW Facilities to get this started
Research Subject Payments Other (see comments section)

Revolving Fund, Field Advance, or Gift Card. See Research Subjects
Animals / Animal products & services i Animal studies Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
X-Ray / Lasers Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.
Foreign Supplier Orders Non-Catalog Order eInvoice

Buying also can use BPO. See Foreign Suppliers. Paying can also be done through Non-PO Invoice.
Bus Charter Services Non-Catalog Order eInvoice

Or BPO. For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

 

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters

 
Antibodies - Custom Animal Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Automated External Defibrillators (AED) Non-Catalog Order eInvoice

Or BPO.  Go to the UW Environmental Health & Safety (EH&S) for guidance on these devices.  
Security Systems Non-Catalog Order eInvoice
Biological Safety Cabinets Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.
Artwork/Goods from individuals Non-Catalog Order Manual Invoice

Contact Buyer - Special requirements may appy to artwork
Security Guards Non-Catalog Order eInvoice

Or BPO.
Event Rentals (Tents / Canopies) Non-Catalog Order eInvoice

See, Catering, Hotels and Events.
Lead, Metallic Lead containing products Non-Catalog Order eInvoice

EH&S helps manage post-purchase handling of lead and lead containing materials. If you have any questions on or are not aware of UW, state or federal post-purchase lead policies and requirements, please contact EH&S at 206-543-7388.
UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information
Affymetrix products Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog.
Facilities and Renovation Services Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased Space: Contact UW Real Estate regarding building alterations and construction

 

 
Logo Items for UW Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Puget Sound Blood Bank products Non-Catalog Order eInvoice

Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information.
Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters
Firearms / Ammunition / Explosives Non-Catalog Order eInvoice

Or BPO. Preapproval/notification from UW Police may be required.
Artwork/Goods from individuals Non-Catalog Order eInvoice

Contact Buyer - Special requirements may appy to artwork
Fume Hoods Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Cadavers / Human Body Parts Non-Catalog Order eInvoice

Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information.
Vibration Tables Non-Catalog Order eInvoice

Or Blanket Purchase Order (BPO)
Copiers Managed Print Services (MPS) Internal Sales Document (ISD)

More information is available on the MPS site.
 
Window Treatments Facilities

See UW Facilities
Printing Creative Communications (C2)

See Creative Communications
Airfare for UW Faculty / Staff Central Travel Account (CTA) Central Travel Account (CTA)
Janitorial Supplies Catalog Order eInvoice
Gases - Compressed & Liquid Catalog Order eInvoice

See Gases - Compressed and Liquid
Software Catalog Order eInvoice

See IT Connect for UWare
Dental Equipment & Supplies Catalog Order eInvoice