Frequently Asked Questions
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Ground Transportation
The following car rental class types are considered upgrades to the full-size sedan and will require a business justification for reimbursement:
- Premium/Luxury
- Minivan/Vans
- SUV
- Compact
- Midsize
- Standard
- Full-size
- Premium
- Truck
- Electric Vehicle (EVs)
- Hybrid
- Jeep
The following car service types are considered the lowest logical cost/most economical and do not require administrator approval for reimbursement:
Uber: UberX, Uber Green/Electric, Uber Wait & Save, Women Drivers
Lyft: Standard, Wait & Save, Green/Electric
The following car service types and fees are considered upgrades to the full-size sedan and will require a business justification for reimbursement:
Uber: Comfort, Uber XL, Black, Black SUV
Lyft: Extra Comfort, Lyft XL, Black, Black SUV
Fees: Priority Pickup, Wait Time
EV charging is to be treated the same as gas expenses. Reimbursement will depend on whether it is a privately owned vehicle or a car rental:
Privately Owned Vehicle (Mileage): Not to be reimbursed as a separate expense; and will be included in Mileage reimbursement with wear and tear.
Car Rental: May be reimbursed as a separate expense or be included in the final car rental agreement.
This fee is not reimbursable; only one person should incur the Uber fare.