No, averaging room rates are not allowed. If they are under per diem, please create additional room rate itemization expense items. If they are over per diem, please add the Lodging Per Diem Overage itemization expense item and input the per diem exception with documentation. 

No, travel expenses for spouses and family are not reimbursable. 

If the department would like to continue to reimburse the spouse and family travel expenses, the department must do the following:

(1) Discretionary funding must be used. (The Resource Worktag must state one of the following: "RS100203 Discretionary Gift Resource" OR "RS100376 Other Discretionary Gift Resource")

(2) The spouse and family travel expenses will be considered taxable income to the traveler. 

Yes, mobile payment applications such as Venmo, PayPal, Apple Pay, and Google Pay, are reimbursable payment methods. Please contact your department if they have internal policies for additional documentation. 

Mobile payment applications are not allowed to be used for an Exchange of Funds. 

The following car rental class types are considered upgrades to the full-size sedan and will require a business justification for reimbursement:

• Premium/Luxury
• Minivan/Vans
• SUV
  • Compact
  • Midsize
  • Standard
  • Full-size
  • Premium
• Truck
• Electric Vehicle (EVs)
• Hybrid
• Jeep

Here are two methods to show how to input different daily rates:

Example: Traveler A went to San Diego from 7/3-7/5 and had two different nightly rates.

• Nightly Rate: 7/3 - $150, 7/4 - $100
• Daily Tax: $25
• Total: $300

1. Itemization > Daily Expenses > Edit

You can change the number of nights to 1 and input the amount into the "Daily Rate". To add the other nights, click on "Add".