No, averaging room rates are not allowed. If they are under per diem, please create additional room rate itemization expense items. If they are over per diem, please add the Lodging Per Diem Overage itemization expense item and input the per diem exception with documentation.
No, travel expenses for spouses and family are not reimbursable. Spouses and family must have a bona fide business purpose when participating in UW business.
Examples of a bona fide business purpose:
Yes, mobile payment applications such as Venmo, PayPal, Apple Pay, and Google Pay, are reimbursable payment methods. Please contact your department if they have internal policies for additional documentation.
Mobile payment applications are not allowed to be used for an Exchange of Funds.
The following car rental class types are considered upgrades to the full-size sedan and will require a business justification for reimbursement:
This class will be remote/online using the Zoom webinar online meeting platform.
On class day you will need to access the presentation using this Zoom link.
You will have the option to call in or connect via computer speakers/headphones to listen in. Questions will be addressed using the Q&A function in the Zoom toolbar.
Here are two methods to show how to input different daily rates:
Example: Traveler A went to San Diego from 7/3-7/5 and had two different nightly rates.
1. Itemization > Daily Expenses > Edit
Delta Business Travel is a booking platform that allows the University of Washington to book business travel directly on delta.com and the Fly Delta app. UW business travelers will be able to access the university’s negotiated rates, use corporate payment methods, make self-service bookings, and have business trips and receipts automatically synced back to the university.
Please complete the form below; fields with a red asterisk are required.
This is not a proper audit trail. It is not reimbursable, Either split payment to the vendor directly and obtain receipts showing both payments made or have one person pay for the entire expense (see claimant).
Per Diem no longer in Workday?
We understand this. From talking to other departments that travel a lot globally, they have said they just carry a receipt book that can be handwritten and have the individual providing the service sign. For taxis and things like this we know this is probably the most we will get unless they pay with a credit card. We need the amount listed and which currency it was paid in, the service they paid for and the date.