• select UW box
• have the check sent to yourself
• reroute the check through the us postal service

Sending checks to foreign addresses is highly discouraged as they tend to take a long time to reach their destination and more often than not they are lost. Additionally, most foreign banks do not accept US checks. We recommend processing a foreign wire in lieu of a check to a foreign location.

You may authorize the user to have enhanced accessibility. This role provides two links on the top left corner that help navigation and a scroll on lists rather than pages.

Log onto Astra

Choose Ariba Admin

Select enhanced accessibility under role

Click ok proceed to cart

Only use Workday Expense if you are reimbursing the traveler. Please be sure to provide proof of payment and commercial lodging facility. If reimbursing property management company contact Real Estate Office.

To review transactions in Workday Expense a UWNetid and password are required as well as a Workday profile. We have taken additional security measures to protect what may be considered sensitive information by limiting access to documentation: Attachments (receipts) and comments in the system will only be visible to those authorized on the ER business process: expense data entry specialist (if applicable), approvers, procurement analysts, and you the traveler of course.

Contact Accounts Payable (checks) at checks@uw.edu and provide the check # of the check you wish to cancel. The check # can be obtained by checking my FD.

To reissue the payment, a new ER will need to be processed after confirming the live check has been cancelled.

Please make a comment on the old ER stating the check number and confirmation that it has been cancelled. After confirming cancellation, on the new ER, please make a comment stating that it is replacing the previous ER.

• Effective January 1st, 2018
• To ensure expenses are properly accounted for, documentation must comply with the IRS Accountable Plan
• If itemized receipts are obtainable and compliant with IRS Accountable Plan, reimburse expenses as usual on their appropriate line items
• If receipts are not itemized and not compliant with the IRS Accountable Plan, use the 'Package Deal' line item in Ariba and follow the built in tax instruction
• For UW employees, email pr-tax@uw.edu with employee name, employee I

It depends.  The Fly America Act mandates the use of U.S. certificated air carriers for federally funded international travel.  Learn more.

Select Wire from the Payment Type options. Include applicable information and attach to the ER in Workday with applicable receipts.

If the ER is submitted and completely approved prior to 6:00pm, the check is issued the following day.

For UW Employees, input the total amount for all participants (including themselves) into the Lodging Per Diem item. If there is an overage, input the overage amount under the Daily Expenses in the Lodging Per Diem - Overage item and write into the memo field, "Claimant - # of travelers". Please enter the other travelers' names, purpose of trip, home address (city and state), and duty station (city and state) in the ER comment section.