What do I do with my original receipts once I attach them to the ER?
See the Scanning Policy set forth by UW Records Management for more information.
May I attach a copy or picture of a receipt to the travel reimbursement request?
Yes, see the Scanning Policy set forth by UW Records Management for more information.
How do I clear my internet browser history/cashe ?
►Mozilla Firefox:
Go to : Tools->Options->Advanced Panel->Network->Cashed Web Content->Clear Now
After clearing cache log out of all browsers and restart the computer.
►Internet Explore (IE9):
How do I find out the status of my ER?
This information is accessible for users by accessing their Expenses App in Workday:
From there, click on Expense Reports from the View menu:
Users can view all approved expense reports and then see what the status is.
How do I reimburse a car rental if there is personal time involved?
Please prorate the car rental. Take the total amount and divide by the number of days. Multiply the daily rate by the total number of business days (please also do this if they rented at a weekly rate but business days were less).
Are tips reimbursable?
Tips for transportation, such as taxis and shuttles are ok to reimburse, any other tips are considered an incidental expense which is included in the meal per diem as meal per diem has an added amount for incidentals.
What do I do if the foreign address is too long for the check delivery information address section?
- Under the Handling Code field, choose "Campus Mail"
- Under the Miscellaneous Fields tag, under Miscellaneous Field 7, input the Box Number
- Have the check sent to yourself or your department
- Reroute the check through the USPS (US Postal Service)
Sending checks to foreign addresses is highly discouraged as they tend to take a long time to reach their destination and more often than not they are lost. Additionally, most foreign banks do not accept US checks. We recommend processing a foreign wire in lieu of a check to a foreign location.
If I am reimbursing the property managment company directly do I use Workday Expense?
Only use Workday Expense if you are reimbursing the traveler. Pertinent information to be included: proof of payment, lease/rent agreement and validation of commercial lodging facility. If reimbursing property management company contact Real Estate Office.
Can anyone see my Expense Report?
To review transactions in Workday Expense a UW NetID and password are required as well as a Workday profile. We have taken additional security measures to protect what may be considered sensitive information by limiting access to documentation: Attachments (receipts) and comments in the system will only be visible to those authorized on the ER business process: expense data entry specialist (if applicable), approvers, procurement analysts, and you, the traveler of course.