Is there a final cutoff date for any reimbursement submissions?
There is no final cutoff date for reimbursement submissions. The department may create its own internal policy if preferred.
The funding source has a delay in releasing funds, and the traveler has already purchased the travel expenses. What exception is applicable?
Please choose the delayed submission caused by the SE and/or department personnel exception. The required documentation will be a note from the funding source or manager that the funding is not available or will be available at [MM/DD/YY].
The conference has provided meals, however, I have food allergies. Can I be reimbursed for the meals I was not able to eat?
Yes, food allergies will require a dietary medical accomodation (prior approval with the DSO) in order to be reimbursed for meals that would have usually been provided. Additionally, we recommend contacting the business host before the start date to confirm if they can accommodate with other options.
Is there an exception to the 60-day policy if there are payment reissues?
No exception is needed.
Are there additional steps to take after submitting the expense report for processing the payment as taxable income?
No, once submitted and fully approved, Workday will send the payment to Payroll to i
The reimbursement request had one or more send-backs. To which submission date does the policy apply?
The initial submission date.
[Procurement Deep Dive Session] Procurement 201: Contract Compliance and Risk Mitigation (05.12.26)
Due to the high interest from the previous March Travel Information Meeting regarding responsibilities for signing contracts and agreements, we recommend that units attend the May 12th Procurement Deep Dive Session.
This class will be remote/online using the Zoom webinar online meeting platform.
Location
Online meeting
March Travel Information Meeting
The next Travel Information Meeting will be Thursday, March 19, 2025 from 10:00 AM to 11:45 AM. This will be a remote session using the Zoom webinar platform.
Use this Zoom link to access the meeting.
Location
Online meeting
The lodging receipt does not separate taxes. How do I input this into the lodging expense line?
If the taxes are not separated on the receipt, the whole amount is to be treated as the room rate. For domestic locations, the Room Tax in the Itemization may be input as $0.01, and the rest should be adjusted accordingly as the Room Rate.
Is Uber's "Split Fare" Fee reimbursable?
This fee is not reimbursable; only one person should incur the Uber fare.