Expense payments, such as employee reimbursements, are also affected. However, because the banking information is generated through Workday HRP, a separate process must be developed. BAO and Payroll are working together to establish this process, which will be implemented at a later date

Workday has dual-factor authentication and is tokenized. Per NACHA's Supplementing Data Security Requirements, encryption, truncation, tokenization, destruction, or having the financial institution store, host, or tokenize the account numbers are among the options for Originators and Third-Parties to consider.

For recurring payments, no additional verification is needed as long as the banking information remains unchanged. If there are any changes to the banking information and the $5,000 threshold is met, updated verification must be obtained.

Include the verification document in the “Attachments” tab of the Miscellaneous Payee. When creating or editing a miscellaneous payee, choose "More", followed by "Attachments"​

Yes, but only if the bank information provided is supported with additional verification. Because DocuSign requests remain vulnerable to business email compromise (BEC) and rely on the same communication channel as the original request, additional independent verification is required. This may include the official bank documentation included in the DocuSign file or a callback to the payee using contact information already on file.

Yes, approved must review both MPE and MPs if the ACH transaction is $5,000 or greater AND either of the following conditions applies:

• The payee is a new payee, OR
• The payee is an existing payee and their banking information is being updated

If both the transaction threshold and one of the conditions mentioned above are met, review of both the MPE and MP is required prior to approval.

There is no fringe attached to these payments. The payments are not processed in Payroll, only the amount to be taxed is transmitted to payroll.

The employer tax will be absorbed by the current/existing UW fringe benefit rate.  There is no additional cost to departments.

The expense date will remain the purchase date for non-travel expenses. The user may select "the employee was on business travel status for over 60 days" exception and obtain documentation in the form of trip pre-approval and/or documentation substantiating continuous 60-day travel.

Aggregating expenses into one Expense Report is not recommended. Best practice is to reimburse one trip per ER. If the travel does not fit into any of the specified exceptions and is aggregated, the request will be sent back to update to follow the policy.

There may be selected scenarios for mileage aggregation, and those should still be submitted monthly.