This class is not Workday training and we will be focusing our lesson and discussion on travel policies only.
This class will be remote/online using the Zoom webinar online meeting platform.
On class day you will need to access the presentation using the following link:
This class will be remote/online using the Zoom webinar online meeting platform.
On class day you will need to access the presentation using the following link:
https://washington.zoom.us/j/93754664429
You will have the option to call in or connect via computer speakers/headphones to listen in. Questions will be addressed using the Q&A function in the Zoom toolbar.
Topics
Here are two methods to show how to input different daily rates:
Example: Traveler A went to San Diego from 7/3-7/5 and had two different nightly rates.
1. Itemization > Daily Expenses > Edit
You can change the number of nights to 1 and input the amount into the "Daily Rate". To add the other nights, click on "Add".
Delta Business Travel is a booking platform that allows the University of Washington to book business travel directly on delta.com and the Fly Delta app. UW business travelers will be able to access the university’s negotiated rates, utilize corporate forms of payment, self-service bookings and automated syncing of business trips and receipts back to the university.
Please email travel@uw.edu with the following information:
ASTRA is the UW IT system that manages approvals for eTravel (ERs). In order for somebody with a valid UW Net ID who doesn't have status in Workday to be granted any of the eTravel roles (preparer, compliance approver, funding approver, watcher) they must be added to an internal UW Travel Services managed exception list.
To have a UW net ID added to this list, please complete the form below.
This is not a proper audit trail. It is not reimbursable, Either split payment to the vendor directly and obtain receipts showing both payments made or have one person pay for the entire expense (see claimant).
Per Diem no longer in Workday?
We understand this. From talking to other departments that travel a lot globally, they have said they just carry a receipt book that can be handwritten and have the individual providing the service sign. For taxis and things like this we know this is probably the most we will get unless they pay with a credit card. We need the amount listed and which currency it was paid in, the service they paid for and the date.
Only if you share a joint account with the person who paid, for example a husband and wife who share the same bank account. If this is the case, add a comment to the expense report (ER) indicating this. In all other instances, reimbursement must go to the traveler who actually paid for the expense. See claimant.