EV charging is to be treated the same as gas expenses. Reimbursement will depend on whether it is a privately owned vehicle or a car rental:
Privately Owned Vehicle (Mileage): Not to be reimbursed as a separate expense; and will be included in Mileage reimbursement with wear and tear.
When reimbursing a new employee before their start date, please use the Miscellaneous Payment module. On the Non-Employee Claim Form, choose "Faculty/Staff Candidate" as their traveler type.
If the reimbursement is created on or after their start date, please use the Expense Report module.
This class will be remote/online using the Zoom webinar online meeting platform.
On class day you will need to access the presentation using the following link:
https://washington.zoom.us/j/93754664429
You will have the option to call in or connect via computer speakers/headphones to listen in. Questions will be addressed using the Q&A function in the Zoom toolbar.
Topics
This class is not Workday training and we will be focusing our lesson and discussion on travel policies only.
This class will be remote/online using the Zoom webinar online meeting platform.
On class day you will need to access the presentation using the following link:
Prepaid lodging receipts may state the prepaid date, payment method, amount paid, etc. The email confirmation may also show an amount of $0 due at the hotel (other than resort fees for selected hotels).
For travelers to use a prepaid lodging receipt for prior-trip reimbursement, the lodging amount may be paid in full or as a deposit.
Expenses paid on behalf of another are reimbursable but are not recommended.
If a spouse incurs travel expenses on behalf of the traveler, there are two options:
The Change/Cancellation Policy is sufficient in most instances for reimbursement when a non-refundable ticket is purchased. We recommend having a business purpose for purchasing a fully refundable ticket.
The following car service types are considered the lowest logical cost/most economic
No, averaging room rates are not allowed. If they are under per diem, please create additional room rate itemization expense items. If they are over per diem, please add the Lodging Per Diem Overage itemization expense item and input the per diem exception with documentation.
No, travel expenses for spouses and family are not reimbursable. Spouses and family must have a bona fide business purpose when participating in UW business.
Examples of a bona fide business purpose: