Yes, both AirBnB and VRBO are considered commercial lodging facilities. Please be sure to itemize all fees as accurately as possible in the itemization of the expense.

Yes, unless the sponsor/award imposes a more restrictive travel provision. 

Travel charges to grants and contracts should  comply with university travel policies unless the sponsor/award imposes more restrictive travel provisions. Or an exception is approved by the sponsor.

See the Scanning Policy set forth by UW Records Management for more information.

Yes, see the Scanning Policy set forth by UW Records Management for more information.

►Mozilla Firefox:

Go to : Tools->Options->Advanced Panel->Network->Cashed Web Content->Clear Now
After clearing cache log out of all browsers and restart the computer.

►Internet Explore (IE9):

This information is accessible for users by accessing their Expenses App in Workday:

From there, click on Expense Reports from the View menu:

Users can view all approved expense reports and then see what the status is.

Please prorate the car rental. Take the total amount and divide by the number of days. Multiply the daily rate by the total number of business days (please also do this if they rented at a weekly rate but business days were less).

Tips for transportation, such as taxis and shuttles are reimbursable, and any other tips are considered an incidental expense which is included in the meal per diem as meal per diem has an added amount for incidentals.

• Under the Handling Code field, choose "Campus Mail"
• Under the Miscellaneous Fields tag, under Miscellaneous Field 7, input the Box Number
• Have the check sent to yourself or your department
• Reroute the check through the USPS (US Postal Service)

Sending checks to foreign addresses is highly discouraged as they tend to take a long time to reach their destination and more often than not they are lost. Additionally, most foreign banks do not accept US checks. We recommend processing a foreign wire in lieu of a check to a foreign location.