• Effective January 1st, 2018
• To ensure expenses are properly accounted for, documentation must comply with the IRS Accountable Plan
• If itemized receipts are obtainable and compliant with IRS Accountable Plan, reimburse expenses as usual on their appropriate line items
• If receipts are not itemized and not compliant with the IRS Accountable Plan, use the 'Package Deal' line item in Workday and follow the built in tax instruction
• For UW employees, email travel@uw.edu with employee name, employee ID #, exp

It depends.  The Fly America Act mandates the use of U.S. certificated air carriers for federally funded international travel.  Learn more.

Expense Reports: Wires are currently not an option to choose for expense reports.

Miscellaneous Payments: When creating a miscellaneous payee profile, under the Banking Information tab, please input the wire information to the relevant fields (required fields will vary as every country has different requirements). 

If the ER or MP is submitted and completely approved prior to 6:00pm, the check is issued the following day.

For UW Employees, input the total amount for all participants (including themselves) into the Lodging Per Diem item. If there is an overage, input the overage amount under the Daily Expenses in the Lodging Per Diem - Overage item and write into the memo field, "Claimant - # of travelers". Please enter the other travelers' names, purpose of trip, home address (city and state), and duty station (city and state) in the ER comment section.

As of January 1, 2018, due to changes in the tax code, all moving and travel expenses regarding relocation has been moved to Workday through the Moving Expenses "Request One-Time Payment" Module. 

UW employees are no longer required to approve their expense reports and are not part of the approval flow process in Workday.

Travel expenses paid by CTA and Procard will be recorded through a Procard Verification (Task: Verify Procurement Card Transactions) OR a separate expense report (Business Purpose: CTA Verification). They cannot be combined into an ER for Business Travel Reimbursement.

PCA codes will be changed into Worktags in Workday. Please input these Worktags into the "Additional Worktags" in the header or individually per line item.

Miscellaneous Payments may be split by adding a line item. (Click Photo to Enlarge)

Expense Reports may be split under the Itemization or the Daily Expenses of expense items. Users can insert by clicking the Add button. (Click Photos to Enlarge)