Type of Goods / Services | How to Buy | How to Pay | Other Comments |
---|---|---|---|
Gift Cards | US Bank Card |
For more information, see the Research Subjects page |
|
Gift Cards | Tango Card |
For more information, see the Research Subjects page |
|
Document Destruction | ProCard | ProCard | |
Academic Testing Services | ProCard | ProCard | |
Advertisements | ProCard | ProCard | |
Express Mail | ProCard | ProCard |
Includes DHL, FedEx and UPS |
Utilities: Electricity, Water, Natural Gas, Sewer | ProCard | ProCard |
Non-PO Invoicing may be used if Utility doesn't accept ProCard |
Used Goods | ProCard | ProCard |
See UW Surplus |
Catering | ProCard | ProCard |
See the Catering, Hotels and Events web page |
Food and Beverage Products | ProCard | ProCard |
See the ProCard page and the Financial Management Food Policy. |
Cell Phones | ProCard | ProCard |
See "Cell Phones" in the UW Procard section. More information is available on the Cell Phones page on the UW IT site. |
Books | ProCard | ProCard |
|
Food for Recognition Events | ProCard | ProCard | |
Payments to Employees (Exception: Royalties) | Payroll |
See Payroll for information on Paying Employees See Royalties for exception |
|
Awards / Prizes | Payments to Individuals (P2I) |
See Awards/Prizes under Payments to Individuals |
|
Entertainers / Entertainment | Payments to Individuals (P2I) |
See Performers under Payments to Individuals |
|
Non-UW Scholarships | Payments to Individuals (P2I) |
See Non-UW Scholarship under Payments to Individuals |
|
Performers | Payments to Individuals (P2I) |
See Performers under Payments to Individuals |
|
Royalties | Payments to Individuals (P2I) |
See Royalities under Payment to Individuals |
|
Prizes & Awards for Students | Payments to Individuals (P2I) |
Information is available on the P2I website. |
|
Honoraria (Guest Lecturers) | Payments to Individuals (P2I) |
See Honoraria under Payments to Individuals |
|
Notary Bonds | Non-PO Invoice |
See the Notary Bond Application Process page |
|
Classes / Registration for Conferences & Webinars | Non-PO Invoice |
Unless offered by another UW Department |
|
Storage Services | Non-PO Invoice | ||
Web Design Services | Non-PO Invoice | ||
Individuals who have an active vendor number | Non-PO Invoice | ||
Conference / Event Planning | Non-PO Invoice |
See Catering, Hotels and Events web page at: http://finance.uw.edu/ps/how-to-buy/planning-event
|
|
Permits and Licensing | Non-PO Invoice | ||
Consultants & Consulting Services | Non-PO Invoice |
Over $10K use Non-Catalog or BPO |
|
Artwork / Artists | Other (see comments section) | Non-PO Invoice |
Contact Buyer - Special rquirements may apply to artwork - See APS 205 |
Payment to Clubs or groups assisting at UW athletic games | Non-PO Invoice | ||
Legal Fees | Non-PO Invoice | ||
Attorney Fees | Non-PO Invoice | ||
Import / Export (Expeditors) | Non-PO Invoice |
See the Customs Clearance page |
|
Academic Accreditation Fees | Non-PO Invoice | ||
Memberships and Dues | Non-PO Invoice | ||
Subscriptions (Journals / Publications) | Non-PO Invoice | ||
Artwork/Goods from individuals | Non-Catalog Order | Manual Invoice |
Contact Buyer - Special requirements may appy to artwork |
Copiers | Managed Print Services (MPS) | Internal Sales Document (ISD) |
More information is available on the MPS site. |
Meals for UW Faculty / Staff on Travel Status | eTravel |
See UW Travel |
|
Honoraria related travel | eTravel | ||
Parking Fees and Non-Duty Station Parking (non-travel) | eTravel | ||
Hotel Lodging for UW Faculty / Staff in Travel Status | eTravel |
See UW Travel |
|
Auto Rental for UW Faculty/Staff on travel status | eTravel | ||
Mileage | eTravel |
See UW Travel |
|
Reimbursement to an Employee (non-travel related) | eReimbursement |
Please visit the eReimbursement webpage |
|
Radioactive Materials | Catalog Order | eInvoice |
Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information. |
Resale purchase | Catalog Order | eInvoice |
Also Non-Catalog Orders and BPO. See the Exception Items page for more information. |
Medical Supplies for Research Budgets | Catalog Order | eInvoice | |
Chemicals | Catalog Order | eInvoice |