Type of Goods / Services How to Buy How to Pay Other Comments
Liquid Nitrogen Catalog Order eInvoice
Chemicals Catalog Order eInvoice
Security Systems Non-Catalog Order eInvoice
Electrical Supplies and Lighting Catalog Order eInvoice
Maintenance Contracts Blanket Purchase Order eInvoice

Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts.

Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program.
Lead, Metallic Lead containing products Non-Catalog Order eInvoice

EH&S helps manage post-purchase handling of lead and lead containing materials. If you have any questions on or are not aware of UW, state or federal post-purchase lead policies and requirements, please contact EH&S at 206-543-7388.
Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.
Affymetrix products Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog.
Office Supplies Catalog Order eInvoice
Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Services to determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.
Laboratory Equipment, Supplies, Reagents & Glassware Catalog Order eInvoice
Security Guards Non-Catalog Order eInvoice

Or BPO.
UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information
Cleaning Supplies Catalog Order eInvoice
Puget Sound Blood Bank products Non-Catalog Order eInvoice

Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information.
Subaward Blanket Purchase Order eInvoice

See the Subawards page through the Office of Sponsored Projects
Hardware, Industrial Supplies Catalog Order eInvoice
Facilities and Renovation Services Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased Space: Contact UW Real Estate regarding building alterations and construction

 

 
Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters
Janitorial Supplies Catalog Order eInvoice
Cadavers / Human Body Parts Non-Catalog Order eInvoice

Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information.
Firearms / Ammunition / Explosives Non-Catalog Order eInvoice

Or BPO. Preapproval/notification from UW Police may be required.
Artwork/Goods from individuals Non-Catalog Order eInvoice

Contact Buyer - Special requirements may appy to artwork
Resale purchase Catalog Order eInvoice

Also Non-Catalog Orders and BPO. See the Exception Items page for more information.
Refrigerators for Labs Catalog Order eInvoice

Or Non-Catalog Ordering / BPO. See the Exception Items page for more information.

Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see guidance for more information.
Ethyl Alcohol (for research) Catalog Order eInvoice

See the Ordering Ethyl Alcohol Procurement for more information.
 
Toxic Gases Catalog Order eInvoice

Purchase must be made from Linde in Ariba
Software Catalog Order eInvoice

See IT Connect for UWare
Radioactive Materials Catalog Order eInvoice

Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information.
Dental Equipment & Supplies Catalog Order eInvoice
Vibration Tables Non-Catalog Order eInvoice

Or Blanket Purchase Order (BPO)
Medical Supplies for Research Budgets Catalog Order eInvoice
Audio-Visual Supplies / Goods / Equipment Catalog Order eInvoice

See UW Contracts
Servers, IT Catalog Order eInvoice

See IT Connect for information about Servers and Storage Centers
Fume Hoods Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Standing Orders Blanket Purchase Order eInvoice
Scientific Supplies & Equipment Catalog Order eInvoice
Animals / Animal products & services i Animal studies Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Photographic Equipment & Supplies Catalog Order eInvoice
DNA / RNA Samples Catalog Order eInvoice
Gases - Compressed & Liquid Catalog Order eInvoice

See Gases - Compressed and Liquid
X-Ray / Lasers Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.
Information Technology (Hardware / Software / Peripherals) Catalog Order eInvoice
Event Rentals (Tents / Canopies) Non-Catalog Order eInvoice

See, Catering, Hotels and Events.
Antibodies - Custom Animal Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Dry Ice Catalog Order eInvoice
Foreign Supplier Orders Non-Catalog Order eInvoice

Buying also can use BPO. See Foreign Suppliers. Paying can also be done through Non-PO Invoice.
Automated External Defibrillators (AED) Non-Catalog Order eInvoice

Or BPO.  Go to the UW Environmental Health & Safety (EH&S) for guidance on these devices.  
Logo Items for UW Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Industrial Supplies (plumbing / electrical / fasteners) Catalog Order eInvoice