How do I pay a visa processing fee to the Department of Homeland Security?
The US Department of Homeland Security payments are processed via the Supplier Invoice R
Is Zelle a payment option?
Yes, this payment method is available for Research Subject and ICA payments through Miscellaneous Payments. To assign Zelle for payment in an MP, you will do two things. First, add the phone number or email address of the payee that is associated with their Zelle account to the Contact Information section of the "Miscellaneous Payee." The second is to select Zelle as a payment type in the Miscellaneous Payment (MP).
Can I still see payments in Ariba?
Ariba is in read only status.
Payment information you will not see in Payment Loop:
- Any transaction paid by wire
- When invoice number is more than 15 characters long
How to view the payment status in ARIBA for BPO, PO and Non-PO Invoice:
1.Search for your invoice
2.Check the ‘Status’ field.
Can we still buy from Keeney's?
Yes. There is no longer a catalog, but you can follow the instructions here for how to continue to get contact pricing on a Non-Catalog order.
For new supplier/vendors for whom we have submitted a request to be added to Workday, what is the email address that they will receive instructions from? We want to let them know ahead of time so they can be sure to get set-up properly in the system.
The invite is issued from UW supplier administrators but the sending email could be more than one or could change in the future, and should not be relied upon a permanent. Suppliers can be informed that the invitation is 1) issued with a subject line of "Invitation to Join the University of Washington Supplier Community," 2) is UW-branded to avoid an appearance of spam, and 3) includes the name of the supplier in the email content as it was identified by the unit in the Supplier Request Form.
When I find a subaward BPO in Workday, how do I look up invoices (assuming issued) associated with the subaward? Is it in any of the action tabs?
You can type the supplier's invoice number in the Workday Search field and the SI Invoice number will come up if the invoice has been submitted. The purchase order will also show as partially invoiced, and you can see the invoice number on the line-item detail.
What is the process of new subawards?
A subrecipient must be both a Supplier and a Subrecipient in Workday. Follow instructions on adding a new Supplier. The subrecipient must also be designated as a subrecipient in Workday. If your subrecipient is not designated as a subrecipient in Workday, send an Award Portal request to Grant & Accounting (GCA) to request designatioin of anew subrecipient. Note: Entity must already be a Supplier in Workday. If the subrecipient is not in SAGE, have your subrecipient complete the New Subrecipient Entity Certification Form then, send that form to OSPsubs@uw.edu
How do we add funds into existing BPO?
A change order will need to be issued in order to do this. In Workday, only Procurement Contract Managers can create change orders or close POs. Visit this webform in the UW Connect Finance Portal to request a change or close: https://uwconnect.uw.edu/finance?id=sc_cat_item&sys_id=df0175731ba1b5d0cc990dc0604bcbed.
I am starting to work on ProCard reconciling but did not finish. Can we save and come back later?
Unfinished verifications should show as a "draft." To find drafts, see the guide on the ProCard web page here, under "ProCard News" https://finance.uw.edu/ps/how-to-buy/procurement-card
How can we order Digi-Key now? They used to be catalog. We imported the item list to purchase so that we don’t have to enter each items (sometimes we have 50 + items). I am assuming it is non-catalog order. Can we import the items in Workday?
You may order directly from Digi-Key on a purchase order using a quote.