Or, BPO. Do not use a ProCard for Air charters. For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.
For all charters, if a UW Contracted supplier is not used, departments must:
The account only allows checks as a form of payment. If the research subject requires electronic payment, please utilize other payment options by emailing revfund@uw.edu .
ATM and debit cards are not allowed to be tied to a revolving fund bank account.
Email revfund@uw.edu to place orders for checks for Bank of America. For Wells Fargo, if you have the Superior Press form, you can complete the form and send it in. If you do not have the form, please email revfund@uw.edu .
The only deposits that are allowed in revolving fund bank accounts are for reimbursements associated with expenditures processed by the revolving fund desk. Departments that need to make a deposit for other UW related business should email bankrec@uw.edu for guidance.
Please log in to the field advance dashboard to review the status of a field advance you have requested or approved. Check the appropriate box in the left-hand corner of the screen to view the field advances on the dashboard.
After the spend down is submitted, funds that remain on the per diem debit card, cash or check are to be returned.
The Requested – Total Submitted – Total Posted = Amount Remaining (ALL returned funds)
If there are remaining funds on the per diem debit card, the field advance desk will remove from the card.
If returning cash/check, please contact the field advance desk.
All documents related to the UW Travel Card may be fully disclosed as a public record to the extent provided for by the Public Disclosure Laws.
Cardholders must make sure the outstanding balance is paid in full to the bank and the card is turned in to the department upon separation. Any remaining default is to be charged to the University, the department will then be responsible for any remaining default owed.
