CTA is a “card-less account” type of account. There is no actual plastic issued.
Applying for a UW Travel Card is optional. Yes, you can use your own personal credit cards to pay for your travel expenses and then seek for reimbursement.
For travel reimbursement, card holders file an Expense Report through the UW Travel Office:
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UW Travel Card is to be used for individual’s travel expenses only. Sharing a card is not recommended.
Only UW faculty and staff are qualified for a card.
Gene synthesis or analysis service usually involves primarily human effort and therefore would be considered a professional service not a retail service subject to WA State sales/use tax. Taxability Grid.
Food or beverages integral to an event is meant to indicate the types of meetings where UW business is conducted, the location is away from the place where the employee normally performs his or her work, where food and refreshments are needed or wanted, and where obtaining meals or refreshments would be disruptive to event continuity. In these cases, a Food Approval form for meeting/trainings can be used.
Reimbursement for meals is usually under specific circumstances, because the UW does not normally pay for a person’s lunch during their work hours. Circumstances that the meal could be reimbursed are, as an example, if you hosted or attended a business meeting where a meal or light refreshment was an integral part of the meeting or a recognition or training event.
If you purchase an item normally classified as food but use it for another purpose, it is still treated as food and therefore, not taxable.
Example 1: A department purchases vinegar but uses it for cleaning. The vinegar is not taxable.
Example 2: A department purchases pumpkins in fall and has students decorate them for display in the office. The pumpkins are still considered food and are not taxable.