Departments can create their own policy on how they manage the 10% rebate earned through University Book Store purchases. If your department policy requires the purchaser to pursue the rebate from the UW Bookstore, then this amount must be deducted from the amount of the reimbursement. For more information, see the Reimbursements web page or the UW Bookstore Customer Rebate FAQ page.
The University of Washington will not impose any direct fees as a part of the ePayables process. Payments will be processed as credit card transactions, so your standard merchant bank fees will apply.
This is actually a question the vendor can take to their merchant bank.
Paymode does not charge a fee for the exchange rate. However, the supplier's bank might.
Foreign suppliers can sign up for Paymode (ACH payments) if they have a U.S. bank account.
If they do not, then they are not eligible for Paymode at this time.
If you discover a duplicate payment for an order, contact Procurement Customer Service at pcshelp@uw.edu. Please include the date of the original and duplicate payments and the PO number(s) charged. We will assist you in getting a refund for the duplicate payment.
According to the UW General Terms & Conditions (section 28), payment is not considered late if a check, warrant, or electronic transmittal notice has been mailed or issued within the time specified by the contract, or if no terms are specified, within 30 days from the date of receipt of a properly completed invoice, or goods, whichever is later.
Any late payment charges accrued on an invoice will be charged to the fund listed on the purchase order, and subject to buyer review.
No, the University cannot send checks in foreign currency.
The front desk at Mailing Services is where checks can be picked up. People should only come to pick up a check after receiving a call that the check is ready. Please note, suppliers are not allowed to pick up checks. Only University of Washington employees or students working for departments may pick up checks.