Is your vendor requesting a money order or cashier's check?
As a state institution, we do not issue money orders or cashier's checks.
Are maintenance agreements taxable on an M&E tax exempt order?
Yes, only the equipment will be tax exempt. Maintenance service agreements are still taxable. See taxability grid on the Tax Office webpage at https://finance.uw.edu/tax/netid/taxability.
Are per diem rates applicable to catering events?
Meals are held to the state required per diem rate. If there are any additional charges, they can be charged to a discretionary funding source only when approved by a Dean or Vice President. Keep a record of the number of attendees of the event. If the cost goes over the per diem rate, also keep a justification of why that supplier was chosen.
Clone of Procurement Services Communications Survey
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Are grant funds and invoices from subawards subject to the Biennium schedule?
Subawards are not subject to Biennium rules; however, invoices should be paid in the correct accounting period regardless of fund type.
Can I submit a Supplier Invoice Request over the Direct Buy Limit?
Supplier Invoice Requests (SIR) are subject to the direct buy limit with exceptions including utilities and membership/subscriptions.
A supplier is requesting additional payment details so that they can identify payments with Paymode-X - Who should the supplier contact?
Suppliers should contact Paymode-X Customer Support at 1-877-443-6944 with their Paymode-X Account ID. Suppliers can receive business payments from UW in the same AR file format they are familiar with from other payments. CTX - also known as an EDI 820 format - is a type of file format that Paymode-X can send through to a supplier’s bank account when the supplier has a Paymode-X Premium Membership. Suppliers can pull a file from their bank to load into their AR system, and use the details to post their payments automatically to an open invoice or account number.
What should I do if I need to return part of my order that we do not need?
You need to contact the vendor and arrange for returning the item. If a payment has already been made, you need request a refund. Often times the vendor will issue a RMA (Return Merchandise Authorization) or RGA (Return Goods Authorization) number to indicate their approval of the return. User should request this number from the vendor if it is part of Vendor’s return policy, and reference this number on the shipping label and other related correspondence.
How do I split budgets on a requisition?
Find the line item information. Scroll to the far right of the line item, and you will see the column for "split." Click the 0 to start the split. After you select the type of split, you will come to a screen with one line shown. Click the plus + sign above that line on the left to add a new line for the split.