Yes, the UW per diem debit card is reloadable.  The cardholder should keep the card until the card expires for faster funding of future field advances.

Yes, a field advance can be requested on behalf of a student or faculty member.  The custodian must be a permanent UW employee and not have any past due field advances.

The account only allows checks as a form of payment. If the research subject requires electronic payment, please utilize other payment options by emailing revfund@uw.edu .     

ATM and debit cards are not allowed to be tied to a revolving fund bank account.

Email revfund@uw.edu to place orders for checks for Bank of America.  For Wells Fargo, if you have the Superior Press form, you can complete the form and send it in.  If you do not have the form, please email revfund@uw.edu .

1. Voided checks occur when the check is written in error and the check is still in-hand.  Write VOID across the check and keep the voided and keep it for your audit records. 

The only deposits that are allowed in revolving fund bank accounts are for reimbursements associated with expenditures processed by the revolving fund desk.  Departments that need to make a deposit for other UW related business should email bankrec@uw.edu for guidance.

Please log in to the field advance dashboard to review the status of a field advance you have requested or approved. Check the appropriate box in the left-hand corner of the screen to view the field advances on the dashboard.

After the spend down is submitted, funds that remain on the per diem debit card, cash or check are to be returned. 

The Requested – Total Submitted – Total Posted = Amount Remaining (ALL returned funds)      

If there are remaining funds on the per diem debit card, the field advance desk will remove from the card. 

If returning cash/check, please contact the field advance desk. 

All documents related to the UW Travel Card may be fully disclosed as a public record to the extent provided for by the Public Disclosure Laws.