For any card that falls under company US01745 (UW Corporate Travel Accounts), the Pin is optional; it may not be requested at the point of sale. It is up to the merchant whether or not they require the Pin. It is an extra added layer of security.
If you have funds that are remaining on the UW per diem debit card after you have reconciled (you must submit your receipts before returning funds), click on “Return Funds” and the field advance desk will unload the card. Do not withdraw cash.
If you have cash or a check to deposit, please email fieldadv@uw.edu for deposit materials and to assist with closing your field advance online.
Yes, a Custodian can have multiple field advances as long as they are not past due. Please make sure to keep track of your receipts by field advance, as receipts submitted that do not fit the timeframe of the advanced funds will not be accepted.
Yes, the UW per diem debit card is reloadable. The cardholder should keep the card until the card expires for faster funding of future field advances.
Yes, a field advance can be requested on behalf of a student or faculty member. The custodian must be a permanent UW employee and not have any past due field advances.
The account only allows checks as a form of payment. If the research subject requires electronic payment, please utilize other payment options by emailing revfund@uw.edu .
ATM and debit cards are not allowed to be tied to a revolving fund bank account.
Email revfund@uw.edu to place orders for checks for Bank of America. For Wells Fargo, if you have the Superior Press form, you can complete the form and send it in. If you do not have the form, please email revfund@uw.edu .
The only deposits that are allowed in revolving fund bank accounts are for reimbursements associated with expenditures processed by the revolving fund desk. Departments that need to make a deposit for other UW related business should email bankrec@uw.edu for guidance.