Cell phone orders shall be placed directly with the vendor via any of the wireless carrier’s websites. Our preferred vendors are AT&T and T-Mobile. Your department head has been given access to the wireless carrier’s website and should be able to grant access to you. Only a University of Washington Procurement Card (UW ProCard) may be used to place any orders for cell phones and cellular service.
Yes, ride sharing services like Uber or Lyft, can be used for UW-related business purposes. Uber provides auto liability insurance for all registered drivers. The department can pay for ride sharing services with their ProCard.
To reimburse your guest who paid for Uber with their personal funds, please submit a Travel Expense Report
To reimburse a UW employee who used their personal funds to pay for Uber, also submit a Travel Expense Report
For any card that falls under company US01745 (UW Corporate Travel Accounts), the Pin is optional; it may not be requested at the point of sale. It is up to the merchant whether or not they require the Pin. It is an extra added layer of security.
If you have funds that are remaining on the UW per diem debit card after you have reconciled (you must submit your receipts before returning funds), click on “Return Funds” and the field advance desk will unload the card. Do not withdraw cash.
If you have cash or a check to deposit, please email fieldadv@uw.edu for deposit materials and to assist with closing your field advance online.
Yes, a Custodian can have multiple field advances as long as they are not past due. Please make sure to keep track of your receipts by field advance, as receipts submitted that do not fit the timeframe of the advanced funds will not be accepted.
Yes, the UW per diem debit card is reloadable. The cardholder should keep the card until the card expires for faster funding of future field advances.
Yes, a field advance can be requested on behalf of a student or faculty member. The custodian must be a permanent UW employee and not have any past due field advances.
The account only allows checks as a form of payment. If the research subject requires electronic payment, please utilize other payment options by emailing revfund@uw.edu .
ATM and debit cards are not allowed to be tied to a revolving fund bank account.
Email revfund@uw.edu to place orders for checks for Bank of America. For Wells Fargo, if you have the Superior Press form, you can complete the form and send it in. If you do not have the form, please email revfund@uw.edu .