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A record of appeals by faculty who have been denied tenure.

Official Copy: Academic Human Resources -- as part of Personnel Folder
Retention: 50 years after termination of employment
Disposition Method: Shred or Delete

Official Copy: Office of Faculty Senate and Governance
Retention: 6 years after case closed
Disposition Method: Shred or Delete

Other Copy: College/School or Department
Retention: 3 years after termination of employment with College/School or Department
Disposition Method: Shred or Delete

Other Copy: UWT: Vice Chancellor for Academic Affairs
Retention: 3 years after termination of employment
Disposition Method: Shred or Delete

Other Copy: UWB: Vice Chancellor for Academic Affairs
Retention: 3 years after termination of employment
Disposition Method: Shred or Delete

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A record of evaluations for faculty members eligible for tenure, promotion, or merit pay.

Official Copy: Academic Human Resources -- as part of Personnel Folder
Retention: 50 years after termination of employment
Disposition Method: Shred or Delete

Other Copy: College/School or Department
Retention: 3 years after completion of review
Disposition Method: Shred or Delete

Other Copy: UWT: Vice Chancellor for Academic Affairs
Retention: 3 years after completion of review
Disposition Method: Shred or Delete

Other Copy: UWB: Vice Chancellor for Academic Affairs
Retention: 3 years after completion of review
Disposition Method: Shred or Delete

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Submitted by Classified and Professional Staff to request/report leave and overtime hours. 

Official Copy: Any Office
Retention: 1 year after annual audit
Disposition Method: Shred or Delete

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Departmental form created to provide a detailed summary of all hours worked by an individual employee. Used to track time/overtime/leave time. Supplemental to Form 220. 

Note: These records are now generated through Workday and do not have to be saved or printed. Records created before July 2017 should be maintained for the following retention periods:

Official Copy: Any Office
Retention: 6 years after end of fiscal year
Disposition Method: Shred  or Delete

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Departmental source data supporting the Positive Time Report (PTR) sent to Payroll for payment of hourly wages. 

Note: These records are now generated through Workday and do not have to be saved or printed. Records created before July 2017 should be maintained for the following retention periods:

Official Copy: Any Office
Retention: 6 years after end of fiscal year
Disposition Method: Shred or Delete

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A signed record of hours worked by students employed under a state or federal work-study program.

Official Copy: Student Financial Aid
Retention: 3 years after the award year, and up to the following December 1 for reporting purposes
Disposition Method: Shred or Delete

Other Copy: Home Department
Retention: 1 year after end of quarter
Disposition Method: Shred or Delete

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A record of presentation or course material developed, gathered and used in training. May include reference material, outlines, handouts, notes, evaluations, and actual presentations.  May include employee registration and rosters.  Includes both required and non-required training.  Training may be provided by POD, UW Information Technology, eProcurement, etc.

Official Copy: Any Office Providing Training
Retention: 6 years after end of calendar year
Disposition Method: Shred or Delete

Other Copy: Home Department
Retention: 3 years after termination of employment
Disposition Method: Shred or Delete

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