Used to calculate salary increases for faculty and professional staff. May include income spreadsheets and working papers.
Official Copy: Any Office
Retention: 3 years after salary increase
Disposition Method: Shred or Delete
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A record of committee procedures and decisions in the recruitment for positions including, or on a similar organizational level, to: President, Provost, Dean, Vice President, Vice Provost, or Director position. May include list of committee members, correspondence regarding planning for the search, the development of criteria for the selection of a candidate, job/position description, etc. Does not include materials submitted by an applicant.
Official Copy: Any Office
Retention: 10 years after end of search
Disposition Method: Transfer to University Archives for review
A record of committee procedures and decisions in the recruitment for a faculty or Chair position. May include list of committee members, correspondence regarding planning for the search, the development of criteria for the selection of a candidate, job/position description, etc.
Official Copy: Any Office
Retention: 6 years after end of search
Disposition Method: Shred or Delete
Records relating to the process of recruitment and selection of classified non-union, professional and contract covered staff. Includes applicants who were hired as well as those applicants who were considered but not hired. May include, but are not limited to: applications, resumes, correspondence, evaluations of candidates, notes on employment selection, video or other conferencing platform recordings of interviews, sexual misconduct disclosure in accordance with RCW 28B.112.080, reference check results, etc.
Official Copy: Hiring Office
Retention: 3 years after conclusion of recruitment
Disposition Method: Shred or Delete
A notification of upcoming payroll action deadlines, eg: appointment end date, temporary appointment end date, probation period end date, increment date, as well as notifications regarding students, eg: tuition payments and deadlines, etc.
These reports are now generated through Workday and do not have to be saved or printed. Refer to Electronic Records that do not need to be printed or saved.