Used to calculate salary increases for faculty and professional staff. May include income spreadsheets and working papers.
Official Copy: Any Office
Retention: 3 years after salary increase
Disposition Method: Shred or Delete
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A record of committee procedures and decisions in the recruitment for positions including, or on a similar organizational level, to: President, Provost, Dean, Vice President, Vice Provost, or Director position. May include list of committee members, correspondence regarding planning for the search, the development of criteria for the selection of a candidate, job/position description, etc. Does not include materials submitted by an applicant.
Official Copy: Any Office
Retention: 10 years after end of search
Disposition Method: Transfer to University Archives for review
A record of committee procedures and decisions in the recruitment for a faculty or Chair position. May include list of committee members, correspondence regarding planning for the search, the development of criteria for the selection of a candidate, job/position description, etc.
Official Copy: Any Office
Retention: 6 years after end of search
Disposition Method: Shred or Delete
Records relating to the process of recruitment and selection of classified non-union, professional and contract covered staff. Includes applicants who were hired as well as those applicants who were considered but not hired. May include, but are not limited to: applications, resumes, correspondence, evaluations of candidates, notes on employment selection, video or other conferencing platform recordings of interviews, sexual misconduct disclosure in accordance with RCW 28B.112.080, reference check results, etc.
Official Copy: Hiring Office
Retention: 3 years after conclusion of recruitment
Disposition Method: Shred or Delete
A notification of upcoming payroll action deadlines, eg: appointment end date, temporary appointment end date, probation period end date, increment date, as well as notifications regarding students, eg: tuition payments and deadlines, etc.
These reports are now generated through Workday and do not have to be saved or printed. Refer to Electronic Personnel/Payroll Records that do not need to be printed or saved.