Use these step-by-step instructions to measure the volume of your email in Outlook. Knowing your email volume will help you focus your energy when you're cleaning out ROT (Redundant, Obsolete, and Transitory emails), can help you demonstrate success after a cleanup, and can help you choose how to structure your Inbox folders in the future.
Looking to clean up your office, email, or network drive? Not sure what to keep and what to toss? Use this handy chart to make quick decisions!
UW-IT created a list of choices for Outlook that -- with an easy click of your mouse -- can apply an approved retention period to your e-mail.
If you use Outlook to view your UW Exchange email, you can share email folders with other UW employees. Creating a shared folder will give the individual(s) you specify access to the emails, contacts, tasks, or notes contained in that folder. You may remove access to a shared folder at any time.
Quick Steps allow you to take a process that requires multiple steps and combine them into one easy action. There are many possible uses for this tool, such as flagging a message and moving it into a folder, or forwarding a message to your entire work team, or creating a calendar item based on the message.
The AutoArchive tool allows you to automatically delete messages based on policies of your choosing. This is a great way to regularly clear out the large portion of emails with no specific retention without having to think about it.
Rules in Outlook allow you to automatically perform an action based on the characteristics of an incoming message. This tool can be used for a wide variety of functions.
Every time you reply to a message, you end up including the text of all the previous messages in the conversation, filling your inbox with duplicate information. The conversation tool can assist with a quick cleanup of duplicate messages. Use this tool to view all messages in a conversation together, and use the cleanup function to delete the duplicate text.
For your convenience, we have compiled a Frequently Asked Questions section with immediate answers to common questions and specific issues.