Ariba is the University's electronic procurement system to manage all ordering, purchasing, receiving, invoicing, sourcing, payments and reporting with a single point of entry. Ariba provides sellers with the ability to manage catalogs, bids, purchases and invoices, and it provides buyers with the ability to search for suppliers, negotiate savings, procure goods and services, and track their spend.
Getting to Know the System:
Like many systems, there is a vocabulary used for the Ariba system. To get to know some of these common terms, click here.
Any staff (employee) with a UW Net ID and password can access Ariba and begin a transaction. Every transaction will require approvers to complete it. Get to know the roles associated with Ariba by clicking here.
To get to know the benefits of our purchasing system, click here.
Buying methods in Ariba:
The first choice for buying goods at UW
Fastest order method
Negotiated contract pricing
See list of all catalog suppliers
For buying items not in a catalog
Onetime purchase with fixed quantities and prices
For reoccurring purchases where goods or services may change over time
Adjustable order amount with start and end dates.
Along with purchasing, there are payments, reimbursements and other types of transactions in Ariba as well.
|Transaction||ID Prefix||Search Term in Ariba|
|Blanket Purchase Order (initiated as a Contract Request (CR), once fully approved becomes a BPO)||BPO||Contract|
|Catalog Order (initiated as a Requisition (S), once fully approved becomes a Purchase Order EI)||EI||Purchase Order|
|Non-Catalog Order (initiated as a Requisition (S), once fully approved becomes a Purchase Order EI)||EI||
|Payment to Individual||XP||Payment to Individual|
|Travel Expense Report||ER||Expense Report|
|Contract Review||RV||Contract Review|
- Ariba is supported through most major browsers, except for Internet Explorer in 64-bit mode and the Edge browser in Microsoft's new Windows 10 operating system.
- If you are scanning paper records and attaching them in Ariba, you must follow the University Scanning Policy which can be found on the Records Management website.