The training teaches students to use the highest (most general) level of commodity codes versus going to the lowest level of detail. There are over 600 in the system now and we have not been getting as many requests for new ones as we did when we first rolled out Non-PO Invoice. We will review what we have with Carla Helm's team.

For Ariba Enabled suppliers, in general it is not recommended that you use Visible to Supplier for expediting shipping because that indicator causes the orders to go into an exception queue and could actually cause it to delay processing. For best practices on using comments Visible to Supplier, visit http://finance.uw.edu/ps/how-to-buy/non-catalog/best-practices

It was a Purchasing Policy decision to have campus enter commodity codes. We will address this in training and recommend students use high level codes versus detail level. Commodity codes are a good tool for departments for tracking spend and negotiating better discounts/contracts.

Currently, once the requistion goes into the Ordering or Ordered status, there is no way to change the budget. The user will have to do an Expense Transfer in MyFD to move the cost to the correct budget. The only exception to this is if the budget is "bad", meaning that after the order was placed, the budget was closed to expenditures. You can contact Accounts Payables to help you change a bad budget. In the future, you will be able to change budget after the Change Order functionality is implemented in eProcurement (over 10K).

It works exactly like eProcurement, adding the appropriate budget/organization approvers and watchers. 

Under 10K usethe add Ad Hoc approver feature. Visit the following link for a list of UW Buyers by commodity: https://finance.uw.edu/ps/commodity-listing. Needs to be reviewed during over 10K process implementation.

Use the add Ad Hoc approver feature to add a UW Buyer on the approval flow. Visit the following link for a list of UW Buyers by commodity: https://finance.uw.edu/ps/commodity-listing