All Domestics suppliers and U.S citizen living abroad who are new to the UW and are currently doing business with the University of Washington, or suppliers wanting to do business with UW, must register through online supplier registration form, see link below:

http://finance.uw.edu/ps/supplier-information/registration

Instructions on how to complete the form:

Yes, ride sharing services like Uber or Lyft, can be used for UW-related business purposes. Uber provides auto liability insurance for all registered drivers.  The department can pay for ride sharing services with their ProCard. 
To reimburse your guest who paid for Uber with their personal funds, please submit a Travel Expense Report
To reimburse a UW employee who used their personal funds to pay for Uber, also submit a Travel Expense Report

If the original transaction was Procard email procard@uw.edu to request that the use tax be reversed if it is within the 90 day window. If use tax needs to be added there is no time restriction.  If the original transaction is not Procard email pcshelp@uw.edu.

For any card that falls under company US01745 (UW Corporate Travel Accounts), the Pin is optional; it may not be requested at the point of sale.  It is up to the merchant whether or not they require the Pin. It is an extra added layer of security.

If you have funds that are remaining on the UW per diem debit card after you have reconciled (you must submit your receipts before returning funds), click on “Return Funds” and the field advance desk will unload the card.  Do not withdraw cash.

If you have cash or a check to deposit, please email fieldadv@uw.edu for deposit materials and to assist with closing your field advance online.

Field Advance = Receipts (Receipts/Invoices Show Paid) + Remaining Funds Not Spent (To be Returned)

To help you balance your field advance before submitting the reconciliation online, you can use our Balancing Spreadsheet to help determine if the field advance reconciliation is in balance.  Field advances must balance to zero, so if you are off by a few pennies, round those line items to balance.

Yes, a Custodian can have multiple field advances as long as they are not past due. Please make sure to keep track of your receipts by field advance, as receipts submitted that do not fit the timeframe of the advanced funds will not be accepted.

Yes, the UW per diem debit card is reloadable.  The cardholder should keep the card until the card expires for faster funding of future field advances.

Yes, a field advance can be requested on behalf of a student or faculty member.  The custodian must be a permanent UW employee and not have any past due field advances.