How can PCS tell if a wire payment has gone out? What is the timeline for a wire payment to be made?

Currently way to tell is 1) the invoice status needs to be "Reconciled," and 2) the charge shows up on the budget.

Timeline: The wire should go out within 3 business days of when the invoice is reconciled. The budget should be charged within 6 business days of the invoice being reconciled.

If more than 6 days has passed, escalate to apwires@uw.edu.

How was an invoice submitted later paid first considering enough funds were received to release the older invoice on a BPO?

It is going to pay the invoice that is fully reconciled.  If there are other exceptions that have not been cleared then it is going to look for the oldest invoice with all exceptions cleared.  In this case, the AP group cleared the newest invoice first so it is going to pay that invoice.  (We should not see this happen often.)

If my supplier includes a discount on an invoice, what amount do I receive for my BPO?

If a supplier includes a discount on an invoice, this does not change the amount you receive. The steps to determine the amount to receive remain the same:

  1. Review the invoice to verify that the goods or services have been received.
  2. Enter the line item amount invoiced into the Amt. Accepted field.
  3. Do not change the amount accepted for the line item based on the discounted amount. Receive for the full amount of the line item as it was invoiced.
  4. Enter any Comments or Attachments as needed, and click Submit.
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