Select one of the line items if there is more than one and note the negotiated price of the line item.
a) Add the negotiated amount of the line item to the Maximum Limit in the Limits section (summary tab), and
b) Increase the Quantity by 1 on Line Item in the Pricing Terms section.
No department should be making a donation of funds from UW per the state constitution, which states: "The credit of the state shall not, in any manner, be given or loaned to or in aid of any individual, association, company, or corporation."
When a department wants to purchase goods from a current or past UW employee, the Tax Office has agreed that this does not pose a significant risk to the UW as long as the purchase is at Fair Market Value. However, there could be an associated conflict of interest. When someone wants to purchase goods from an employee, Internal Audit has advised that we make the department verify that:
The invoice status of "CC Invoice to AN" means the supplier has made a change/closed their Ariba account.
Invoices with this status will not have a Reconciliation tab until PS-IT forces the invoice through.
Once the Reconciliation tab is available, AP will be able to reconcile the invoice if any variances exist (those without variances will go directly to reconciled as normal).
Gene synthesis or analysis service usually involves primarily human effort and therefore would be considered a professional service not a retail service subject to WA State sales/use tax. Taxability Grid.
The supplier can attach a copy of the invoice to the Ariba invoice through the Additional Fields section. To do so, under Additional Fields, the supplier should click the Add to Header button, then select Attachment.
