Food or beverages integral to an event is meant to indicate the types of meetings where UW business is conducted, the location is away from the place where the employee normally performs his or her work, where food and refreshments are needed or wanted, and where obtaining meals or refreshments would be disruptive to event continuity. In these cases, a Food Approval form for meeting/trainings can be used.

Reimbursement for meals is usually under specific circumstances, because the UW does not normally pay for a person’s lunch during their work hours. Circumstances that the meal could be reimbursed are, as an example, if you hosted or attended a business meeting where a meal or light refreshment was an integral part of the meeting or a recognition or training event. 

If you purchase an item normally classified as food but use it for another purpose, it is still treated as food and therefore, not taxable.

Example 1: A department purchases vinegar but uses it for cleaning. The vinegar is not taxable. 

Example 2: A department purchases pumpkins in fall and has students decorate them for display in the office. The pumpkins are still considered food and are not taxable.

M-ANS is used for suppliers who we manually enable, so BPOs can be created.  This will not be reflected in PDR as there will still be a "N" for Ariba Network.  The invoice will be manually entered by AP.

• Yes, if there is already an existing Receipt Approver and more individuals are given the role.
• No, if the Receiving Administrator role is triggered in the approval flow.  The Receipt Approver will automatically be added in the following new receipt.  If you have added a Receipt Approver in ASTRA, please reply to the email from the Receiving Administrator with the individual's name you added in ASTRA as they will need to manually to add them to the approval flow for your current receipt.