Supplier shows up 3 times on manual purchase orders.
This is because there is not a valid supplier location. Once they are enabled this will change. This is not a new issue.
75 budget as a BPO showed up as a federal contract.
This has been fixed. If you are still seeing Federal funds go into the Pricing Terms and choose a different budget, then go back to your budget and click done and then check the summary for the summary source.
Invoices for BPOs need to be submitted through Ariba, for payment. If you already have invoices in hand, it would be easier to re-open a PAS PO and submit them through AP. Then create a BPO for future invoices. Is this good advice?
No. Pay invoices through Non-PO/Procard, and then create BPO for all future invoices. However, since each issue is different, we will give advice to campus on a case-by-case basis.
If campus creates a foreign order with a new supplier in Non-Catalog, how is a buyer notified that a PAS vendor number needs to be created?
If a foreign supplier cannot be seen in Ariba, it means that there are steps that need to be taken before a vendor number is created or a foreign supplier’s vendor number activated for eProcurement orders. See Foreign Suppliers page, for more information.
As well, campus cannot start a foreign order without a supplier’s being active in Ariba.
In BPO, I wanted to deny an order. When I select “Deny,” the screen goes to a comment field is seen by the supplier. Please verify that, if I put comments there, there is an option to de-select so that comments are not sent to the supplier.
There is an option for Non-Catalog, but currently there isn’t an option for BPO. We know that Laurie has escalated the issue to Ariba. Always use the Internal Comments section when communicating with a department. Enter the internal comment first, then click Deny. A comment after the denial is not required.
Why does the DES link pop up on a CR? DES approval is not required for purchases under contract.
We know of the issue and have an enhancement request that includes a fix.
How do suppliers invoice on a BPO prior to the contract? When can they? How can they?
The states says no advance payments can be made prior to the contract start date. The department/buyer will need to adjust the BPO’s contract start date, to allow the supplier to invoice via the Ariba Network.
“When suppliers have problems, we have no way of knowing what they are looking at and how to help them process it on their end.”
Send suppliers the link to Procurement Services’ BPO Invoicing: What Suppliers Need to Know page, the link for which is http://finance.uw.edu/ps/AribaBlanketPurchaseOrders/bporeceivingsuppliers.
* If there are two ASTRA approvers for a budget or organization code, is there a way to receive an email when it has been approved by one or the other?
No. However, in your Preferences section, there is an option that allows you to be notified repeatedly when an order still needs your (or the other person’s) approval.