Fiscal year end is a good time to ensure expenditures and revenues have been recorded to the appropriate budgets for the closing fiscal year.
See the Fiscal Year End website for a listing of recommended deadlines for the closing Fiscal Year 2014.
The following applies to all transactions except for Non-PO Invoice and eReimbursement, which are different because we don’t allow M&E exemptions.
EIO is determined by the table attached below. Any M&E account will add EIO to the graph regardless of the account or any account code on the table that exceeds the RuleAmount.
Order the roles will appear on the graph:
Compliance Approver >> Funding Approver >> Payee >> EIO >> Reimbursement Approver >> Global Watcher
Business Rules:
Starting 6/2 the eReimbursement form in Ariba will be enhanced to allow reimbursement payments to be made to Non UW individuals.
This new functionality will replace the check request process that is currently used to pay people who are not employees of the University of Washington.
For more information please see https://finance.uw.edu/ps/how-to-pay/reimbursements.
Process the reimbursement through Travel by creating an expense report (ER) in Workday. Make sure to provide a Tax ID or published advertisement if a commercial lodging facility is other than a hotel. For further questions, please contact Travel directly. Note: For information on lease payments, please contact Real Estate.
If the funds are low on the BPO, and the invoice issued exceeds the remaining amount, the department will not be able to complete receiving in order to release the invoice for payment.
If the funds are gone and there is no open balance left on the BPO, the BPO is closed and the supplier will not be able to issue any further invoices on the BPO.
Email Laurie immediately with the subject line: Urgent BPO Invoice Removal Request (?).
The document will have to be removed by the Ariba team, because a document has to be attached in its place. The document that the Ariba team will use as the replacement will show "Document Removed."
The supplier can attach a new version of the invoice with the personal information redacted.